• Accurate financial recording as per PRCS and Donor’s UNDP/ WFP Policies and Procedures
• Proper record of Bank Payments, Bank Receipts, Cash Payments, Cash Receipts and Journal Vouchers along supporting documents
• Issuance Cash advances to staff for activities expenses.
• Check and verified all payment requests and invoices
• Maintain and update of monthly ledger accounts
• Manage the utilization of project petty expenses and keep a track of petty cash expenditure in line with standard financial procedures
• Prepare monthly Cash Book and Bank reconciliation statement
• Prepare monthly Individual Budget Variance Report of UNDP and WFP Funds
• Coordination with suppliers, service providers and local vendors.
• Ensure effective requisitions and purchase at district level for office running supplies, such as stationery, kitchen supplies, etc
• Maintaining attendance register and leave record of Staff
• Review of payroll and disbursement to staff
• Arrangements of all facilities for incoming visitors, from NHQ and PHQ Office and pickup from airport and others.
• Transport arrangement to field staff against their weekly submitted Travel Plan.
• Organize traveling arrangements for the Team and project visitors once they are in the district
• Management of Office Rented Vehicles, Inventory, Agreements, office Furniture, Building, according to (PRCS) Policies and procedures
• Keep accurate attendance register, visitors register
• Responsible of all administration of PRCS Field Office

• Accurate financial recording as per SAP-PK and Donor’s Policies & Procedures
• Prepare and data entry of all Bank, Cash and Journal Vouchers
• Issuance and maintenance of accurate records of all District Team cash payment transactions: Staff advances, and Petty Cash transactions.
• Check and verify all payment requests form/ invoices
• Maintain & update monthly ledger, trail balance
• Provision of support to District program Officers and M&E Officer team in organizing Cluster Training. Checking and signing reconciliation of cash advances.
• Coordinate and supervise the processing of inter office vouchers, payroll, vendor claims and travel.
• Manage the utilization of project petty expenses and keep a track of petty cash expenditure in line with standard financial procedures
• Monitor, analyze, and approve transactions for entry into the accounting system
• Keep update record of all financial transactions along with supporting documents
• Prepare monthly bank reconciliation statement in Online software Wizman
• Prepare monthly Program Budget & Operational Budget for District Office Chitral
• Prepare monthly and Quarterly Budget Variance Report and Events Reports and maintain record
• Payments of utility bills as per SAP-PK Policies and Procedures
• Good interpersonal relationships within the District team and with District Education Office and District Health Office.
• Coordination with suppliers, service providers and local vendors.
• Ensure effective requisitions and purchase at district level for office running supplies, such as stationery, kitchen supplies, etc
• Collect field visit reports from program officers as supporting documents for adjusting
• Supervise admin activities
• Providing IT support to the District Team for data management and trouble shooting.
• Ensure submitting monthly timesheets of District and Collation of staff timesheet data, submitting in a timely manner to head office.
• Maintaining leave record of District

• Maintain Cash Book and Petty Cash Book;
• Preparing Bank reconciliation statements;
• Liaison with banks and handling all banking matters;
• Preparing Journal Vouchers, Receipt Vouchers and Payment Vouchers;
• Preparing Journal, Ledgers, Trail Balance, Income Statement and Balance Sheet;
• Preparing Financial report of Donor Funds INGO’s THRIVE/CIADP;
• Consumption of Donor Funds according to the given Budgeted cost;
• Responsible to take Quotations and make comparative statement for purchasing;
• Preparing of Monthly payroll sheet for staff;
• Preparing travel claim of local staff and sure that required documents are attached;

• Maintain stock and preparing stock report on daily basses;
• Prepare receipt vouchers, payment vouchers and journal vouchers;
• Prepare sales invoices, and sales return invoices;
• Prepare purchase invoices, and purchase return invoices;
• Prepare analysis report of sales, sales return, purchase and purchase return;
• Prepare income statement;
• Prepare cash book and bank reconciliation statement;

Internship in Account Section

• Maintain files and documents;
• Attempt incoming and outgoing calls;
• Maintain detail record of parties manually and on computer database;
• Issue demand notice to different parties;