·         Preparation of Zero Based Budget.
·         Implementation of Internal Control System.
·         Aligned with donor requirements – follow SOPs.

Roles & Responsibilities:
 Perform grant-related post-award functions, including budget and expense analysis, periodic invoicing, financial reporting, salary allocations, reconciliations, budget revisions, and grant closeout functions.
 Monthly analysis of Balance Sheet and Profit & Loss items with US Team.
 Work with Finance Director on cash flow forecasts for programs.
 Preparation of monthly and quarterly Financial Reports.
 Work with development team and appropriate country office staff in the development of forecasts, budgets, and budget revisions for projects.
 Ensure compliance of grants with donor rules and regulations.
 Train and provide ongoing technical assistance to field finance team and program partners on best practices for financial management systems.
 Support field teams in preparation for, and during, audits – travel to sites when needed.
 Oversee all accounts, ledgers, and reporting systems ensuring compliance with the various accounting standards in Senegal.
 Lead country-level forecasting and budgeting in conjunction with the Country Directors and Finance Director.
 Select, implement, and manage scalable systems for all financial-related operations, including working with Program and Technology staff to streamline and improve tracking of farmer layaways from field to head office.
 Upgrade and implement an appropriate system of policies, internal control system, accounting standards and procedures.
 Improve administrative and operational accounting services such as treasury management, grants payment processing, payroll, accounts payable, and purchasing.

As Admin Manager:

 Manages all correspondence within and outside the organization.
 Records all incoming and out-going letters and documents.
 Receives advice from the project Manager and Executive Director on relevant issues and tend to the information/inquiries sought.
 Conveys all the required instructions and policies of the organization to the staff and the views of the regional staff to the leading body.
 Monitors administrative aspects of the regional office/staff and evaluates discipline and punctuality of the staff to the assigned tasks.
 Ensure the maintenance of attendance register in office and also confirm staff attendance level in the field.
 Responsible to supervise the work, related to purchase of furniture, office equipment, computers, vehicles/motorbikes/bicycles, air conditioner and miscellaneous.
 Responsible to negotiate services agreements with vendors.
 Looks after administrative affairs of the Office.




As Finance Manager:

 Keep and maintain all the accounts records in soft as well as in hard form.
 Responsible to deal all the accounts of the organization and settles all matter of banks.
 Responsible to maintain ledger books for regional office and main office.
 Make sure verification of all the accounts record before auditory process.
 Deduct taxes and payment in Government Treasury.
 Prepare Budget and submit along with proposals.
 Responsible to deal with Donors.
 Responsible to prepare Financial Reports for compilation, review and onwards submission to the donor.
 Make sure all the records / accounts / financial transactions are booked before the audit commencement.
 Ensure cordial relation with the line department and the audit department of the donor agency.
 Any other task assign by the supervisor.

Working as Assistant Country Administrator (Islamabad) in Secours Islamique France (SIF). Secours Islamique France (SIF) is a Non-Governmental Organization of international solidarity based in France. Founded in 1991, SIF is a non-profit and non-political organization dedicated to alleviate the suffering of the poorest people. SIF acts wherever humanitarian and social needs require mobilization of emergency relief and implementation of development programs. Today, SIF intervenes in around 20 countries and has been providing its help for more than 20 years in the respect of cultural diversity, without any distinction of origin, religion or sex.

My job description includes:

 Supervise the Cash box and Accounting Management.
 Maintain all financial systems for the SIF Field office, and ensure full compliance with SIF financial (SOP’s).
 Prepare the Financial follow-up of SIF activities (expenses follow-up, budget follow-up, cash flow forecast).
 Prepare to the financial reporting and audit documentation.
 Internal control audits, and initiate and implement actions necessary to correct weaknesses.
 Deduct Withholding Taxes and submitted to Government as per Government Rules.
 Ensure the respect and implementation of SIF Administrative procedures at base.
 Ensure the full confidentiality regarding financial and human resources information.
 Record and follow up all administrative expenses in the Monthly Expenses Follow-up.
 Management of the Cashbox (Check the invoices, Process all advances, all payments, enter the information needed in the cashbook, daily/monthly inventory, weekly/monthly check, etc).
 Monthly closure of the accounts (Check all invoices and writings, prepare the final excel file, match advances and group invoices, import the accounting in Saga).
 Preparation of Monthly Closing Documents (Inventories, Bank Reconciliation, etc)
 Ensure the respect of the procedures before any payment (validation form, etc), Edit and check all payment forms
 Supervise and follow up all monthly payments (Per Diem, Salaries, House and Phone rental, Vehicles rental, etc) at the base level
 Files, Archives and Maintain all the accounting and administrative documents of the base
 Scan invoices at the end of the month
 Prepare sending of accountancy archives to headquarters (edit packing list, follow up listing of archives)
 Record and follow up all administrative expenses in the Monthly Expenses Follow-up.

Base Level Human resources Administrative Management:

 Organize and follow up recruitments procedures at base level
 Ensure the respect and application of all Human Resources procedures at the Country/base level
 Supervise and follow up the management of the base Employee Folders, Collect all necessary documents
 Update and check the Data Salary on a regular basis, edit the advance and salary paysheet Prepare the end of contracts documents (work certificate, annual leave paysheet, discharge of liabilities, etc)
 Participate to all others aspects related to base HR Management (Evaluation follow up, disciplinary procedures, etc)
 Prepare and maintain archives of former employees files for the mission (Field Bases)

SENIOR FINANCE OFFICER: Period: 20th Aug, 2009 to 2nd June, 2015

Working as Senior Finance Officer in ACTED (INGO). ACTED began emergency relief activities in Pakistan after the fatal earthquake of October 2005, and in 2006 and 2007 emergency intervention evolved to a development focus. Currently ACTED-Pakistan strengthen its previous interventions and diversify them to new areas in North West Frontier Province and the Southern Punjab Province with a special focus on immediate relief operations to meet the basic needs of communities . Main Donors are WFP, FAO, USAID, UNHCR, DFID, IOM, UNICEF and ECHO.
My job description includes:

 Updating Monthly Cash Book and Bank Book in Saga Accounting software.
 Participate in the development of the Finance Division budget; assist in budget implementation; participate in the forecast of additional funds needed for staffing, equipment, materials, supplies and other projects and services.
 Supervise and review the preparation of technical and complex journal entries; direct the accounting review for Debt Financing transactions.
 Monthly Bank Reconciliation Statement preparation at the end of each month
 Securing petty cash and its reconciliation prior to month end and replenishment
 Monitoring visits to bases under my supervision to troubleshoot the issues.
 Keep close eye on Invoices and Supporting Documents at the time of Payment.
 Close Eye on Under Spending and Over Spending of Approved Budgets.
 Keep close eye on activities assigned to my subordinates to ensure Team Commitment.
 Cross verification of salaries before disbursement.
 Keeping in mind Procurement Scenarios, when release payment; follow the procedures defined in Manual.
 Attend Weekly Coordination Meeting to resolve issues that rise regarding Finance & Administration.
 Updating Monthly Cash Request to ask Donors for more funding according to needs and planned activities
 Keep close coordination with Area Coordinator regarding Approvals

I have worked as Finance Executive in Dell International Company. Dell International Company is an Import Export Company that deals for Sale and Purchase of Dell Computer Equipments. Dell imports all computer equipments from Malaysia and it has also regional office in Peshawar and Head Office is in Islamabad, while the company is also having branches in Lahore, Kabul and Karachi. It has also sister branch with the name of Unique Technologies.

JOB DESCRIPTION:

 Supervision of Branches of Lahore and Karachi regarding financial matters
 Maintaining of Daily Progress Report in Accounting Cycle
 Preparation of Expenses details
 Details of Sales and Purchases
 Details of Accounts Receivables and Accounts Payables
 Details of Call Deposits, Earnest Money and Securities
 Coordinating with Regional Sales Manager
 Coordination with Finance Manager in monthly final reporting
 Coordination with Regional Accountants.
 Coordination with Tax Manager in Discrepancy Reports.
 Verification of Invoices.
 Maintaining Books of Accounts including GL, Cash Book & Bank Book
 Reconciliation of cash balances weekly with Regional Accountants
 Dealing with Banks for Business Purposes
 Inter Company Reconciliation
 Preparation of Salaries & Wages

ADMINISTRATION:

 Responsible for the daily running of the administration office.
 Implementation of rules & regulation and policies of the organization.
 Close check on logistic /Procurement according to the system defined by head quarter.
 Checking & Verification of Bid Analysis, Purchase requests, purchase authorization, GRN.
 Checking & Verification of the Contracts for car rentals and there renewals, also prepare Contracts for Premises.
 Checking & verification of quotations.
 Check and balance on the material delivered.
 Coordination meetings with other organizations in area for improvements and exchange of information & Ideas.
 Coordination with Logistic Coordinator & Protection Coordinators about Different Matters on weekly Basis.