Working on a USAID Project Azm e Pakistan (PERSI/CRA)

Administration:

Providing full administration and management support to Project.
Setup Lahore office, with startup, office requirements, assessments, define office policies, initial procurement,
Maintain smooth and compliant operations of the Lahore Office.
Managing appointments, Travel arrangements (Hotel and Air Travel), Security Clearance of the staff.
Oversee Admin assistants and drivers.
Arrangement, management and distribution of logistics.
Arrange meetings, seminars, and trainings.
Fleet management, repair and maintenance of the vehicles.

Procurement:

Office procurement for operation and grants initial requirement assessments, proposals, procurement review, supplies checks, payment process to vendors.
Issuance of Release Orders, Management of BPA,s , Utility Agreements, Request for Payments.
Ensure that all operational functions follow contractual terms and conditions, Organization’s policies and procedures, USAID and other relevant regulations.
Petty cash management and also make encashment claims of technical staff.
Contact and liaison with vendors for day to day supplies, rented fleets, staying and lodging.

Inventory Management:

Managing all project property, the organization acquired, leased and obtained throughout the asset’s lifecycle from initial receipt through accountability and custody.
Established and maintaining accountable property system of record and ensuring their appropriate integration with organization’s management system.
Generation of reports on software for inventory and issuance.
Inventory and procurement management from admin side, assessments of requirements.

HR & Recruitments:-

Recruitment and selection of Admin staff including the Admin Assistant, Drivers, and Support Staff.
Manage attendance and leave trackers in absence of HR officer.
Maintaining a complete trail of all associated internal controls

Responsibilities :
.Providing full administration and management support to Project.
.Maintain smooth and compliant operations of the Lahore Office.
.Managing appointments, Travel arrangements, Security Clearance of the staff.
.Ensure that all operational functions follow contractual terms and conditions, Organization’s policies and procedures, USAID and other relevant regulations.
.Managing all project property the organization acquired, leased and obtained throughout the asset’s lifecycle from initial receipt through accountability and custody.
.Established and maintaining accountable property system of record and ensuring their appropriate integration with organization’s management system.
.Maintaining a complete trail of all associated internal controls
.Petty cash management and also make encashment claims of technical staff.
.Arrangement, management and distribution of logistics.
.Fleet management, repair and maintenance of the vehicles.
.Oversee Admin assistants and drivers.
.Perform any other relevant duties as may be assigned by the Supervisor.

Responsibilities:
.Looking Administration affairs of office (all locations and sub offices)
.Documentation of office affairs
.Manage Daily Office activity, Check Requirements of office staff and building for maintenance.
.Manage Staff, their attendance and payments to daily wages staff.
.Assist in inventory management of both expendable and non-expendable project items
.Maintain an accessible filing system in the project.
.Arrange meetings, internal and external, and perform liaison duties with other units;
.Maintain an inventory (including locations) of all non-expandable equipment and furniture
.Monthly, quarterly and annually reporting to Directors and Group Head
.Perform any other relevant duties as may be assigned by the Director/Group Head.

Contribution in Launching Phase of DUNYA TV with the capacity of Sr. Admin Officer. Responsibilities include looking administration work, documentation and Support Services for all departments within Dunya TV Head Office & Bureau offices all over in Pakistan.

Admin Work

.Looking Administration affairs of office (all locations and sub offices)
.Coordination with Bureau office for smooth work, ongoing Projects
.Communication All Departments and Bureau on Daily Bases and get the feedback.
.Documentation Controlling, Updating of office record on daily basis.
.Manage Daily Office activity, Check Requirements
.Manage Staff and Duties.

System Support ( IT)

.Troubleshooting of the Computer’s Hardware and in Digital Library
.Professional Tasks includes Installation, Device Configuration etc.

Responsibilities:

.Manage Audio –Video digital Library.
.Managing Archive System (Online-Off Line)
.Assist for Archive Software development , update record in software
.Maintains Daily Movements of Footages Logs and reference server.
.Work on Ingest Assignments ( Grab/Record Live, Feed, DV’s)
.Record / View DV Tapes / Cassettes (Archive Purpose), Documentation
.Keep record of DV Tapes, Grabbing the footges.
.Support to Program and News Department and provide services as per request and demand.
.Communicate with other Departments on call and email for support.