Managing HR Department at county office

●     Managing HR department at Pakistan and Afghanistan Offices with support of team mebers and Head of Support functions.
●     Coordinate with various Office/Managers on human resource planning.
●     Provide advice, support and information to management and employees on personnel policies and procedures as well as staff rules and guideline and ensure compliance with local labour law.
●     Coordinate with heads of Program / or offices to ensure cooperation in the efficient implementation of HR policies and procedures.
●     Assist in the development of effective and efficient organisational structure in line with CWSA strategic objectives.
●     Involves in recruitment and selection of staff in compliance with Community World Service Asia policy including support to the relevant supervisors for the assessment of new hires and the writing / updating of job description.
●     Ensure understanding of roles, responsibilities, staff relationships and accountabilities i.e. formulates, submits for approval, and issues office memo, staff circulars and announcement on office practices, staff rules and relations for the proper guidance of employees in discharging their duties.
●     Compiles, maintains and updates staff personnel records and statistics in coordination with HR focal persons.
●     Prepares monthly and /or quarterly HR related reports / analysis.
●     Supervises and HR staff and provides technical support to HR focal persons.
●     Develops and Manages HR Budget.
●     Ensure Annual Performance evaluation is conducted timely and analysis is shared with management for decisions on annual contract renewals and increments.
●     Develop and implement policies as and when required.
●     Successful conduction of internal audits and facilitation for ISO audits and annual renewals.
●     Develop and maintain Operations manual along with all forms and formats with proper ISO coding system.
●     Participate in senior management Team Meetings.

Managing Human Resources department at Provisional Office, Karachi.
Transparent Recruitment and Selection of employees with the Support of HR Coordinator
Staff Orientation/Induction
Exit interview and final settlements
Payroll and Benefits Administration for the Base Staff
HRIS Management & compliance at base level on all HR procedures, and support in case of audits.
Ensuring the completion and proper documentation of performance appraisals /probation appraisals of all staff. 
Preparing Monthly Reports
Ensuring Health Insurance claims are validated and reimbursed in a timely manner
Maintaining log of all HR problems/grievances
Reporting to HR Capital disciplinary procedures initiated at base level.
Plan & execute staff wellness activities, team building initiatives in the field. 
Conducting monthly general staff meeting with all employees. 
Ensuring all employees and managers fill their attendance sheets, leaves requests and plan their leaves.
Supporting mission level qualification for gender marker.

Supervised the Human Resources department at Regional level and all field offices including recruitment & Selection, Staff orientation and induction, personnel and recruitment file management, payroll processing, benefits management, even planning, training & development and frequent field visits. 

Supervised the Human Resources function to ensure that advice and support are provided to managers and staff on interpretation and application of policies and procedures and on other HR related matters.


Supervised the development & implementation of HR practices and processes aligned with the organizations overall strategy & Quality Standards to meet the evolving needs of the organization.


Ensure appropriate recruitment, retention and succession of staff including orientation programs;


In collaboration with Finance & Grants Lead, ensured maintenance of updated information on staff salaries, allowances and income tax calculations in compliance with current laws and regulations


Ensured that performance reviews are conducted regularly by supervisors; provide training and advise to managers on effective implementation of performance management


Prepared payroll as per grant allocations and ensure that timesheet record is maintained and effort report is submitted to Finance team as per payroll.


Exit Interviews and processing of final settlement of staff left as per Service standards.


Managed Leave Management system and develop reports on monthly basis.


Ensured monthly, quarterly and annual reports are prepared and submitted to donor as per timeline.


Gathered necessary information for the headcount and salary yearly budgeting exercise and process this efficiently and accurately for reporting purposes.

Facilitated SMT head office in all the disciplinary cases at field level.

Conducted Recruitment and Selection Process/Termination and Relocation. Explored training opportunities and propose suitable trainings to staff.


Maintenance of staff files in accordance with the Policies and Procedures


Supported in preparation of Contracts of all categories of employment i.e. Permanent, Temporary, Part-time, consultants and Short-term Project employees


Prepared employee Exit interview form and final settlement


Managed processing of medical claims and forward to Finance Unit, and maintained medical control limit for staff and liaison with the Medical Insurance Company.


All documentation and records relating to pension, gratuity and provident fund


Maintenance of a Database of all working personnel with their up-to- date employee specifications


Attendance, timesheets, leave deductions and leave reimbursements management on a monthly basis


Facilitated supervisor in convening Staff Meetings, preparing minutes


Prepared daily, monthly, quarterly HR reports as per donor requirements.


Ensured generation of HR Fiscal deductions on monthly basis

Kept up-to- date performance appraisal tracker, leave tracker, daily attendance sheet, timesheet etc

Managing HR and Admin department at country office Islamabad.

Working under supervision of HR officer and learning all HR activities.