KIRAN SABA
Deputy Manager/ Deputy Program Officer -Institutional Strengthening
Punjab Municipal Development Fund Company (PMDFC)
Local Government & Community Development Department –
Govt. of Punjab
MBA and M.Phil. (Management Sciences “Human Resource Management”)
HR Professional / Project Management Professional (training) / Institutional Strengthening Expert
Contact #: +92 332 6928691
Email: kiran_saba786@yahoo.com
· Serving as Deputy Manager – ID (Institutional Development) (PMDFC) and also deputed as Deputy Program Officer - Institutional Strengthening for World Bank Funded “Punjab Cities Program” Implemented by LG&CD Department-GoPb and Executed by PMDFC.
· Providing support in all HR and Institutional Development/ Strengthening activities
· Project Management Professional Certification training course completed from Project Management Institute PMI, Lahore.
· Managing and Coordinating; Smart Monitoring of Development Project (SMDP) portal to manage project activities including development & management of web based Task sheet, DLIs and Gantt Chart at SMDP
· Technical handler (PM Portal) regarding Pakistan Citizenship Portal- Prime Minister\'s Performance Delivery Unit (PMDU) for managing and coordinating all the activities for efficient management of citizens’ complaints and grievances.
· Working for devising Performance Evaluation System of PMDFC Employees as assigned by MD – PMDFC to gauge the performance of company’s staff and devising a result oriented performance system
· Providing support to the company’ s senior management in overall management of donor/foreign funded projects and capacity building programs
· Provided lead support in coordination and management of project funded by GIZ (German Based Donor Company) “Strengthening Provisions of Municipal Services through improved Local Governments”
· Coordinating for GIZ Funded program, in revision of rules of business, Public Service Ethics/ Empathy for improved Public Relations and marriage and divorce registration for minorities. Coordinated for organizing and participated in trainings regarding minorities registration issues and public service ethics.
· Successfully implemented a project (for combating COVID – 19) funded by GIZ (German Based Donor Company) including preparation of Project Proposal & budgetary planning, coordination with stakeholders, hiring of experts, conducted Citizen\'s Engagement Sessions & Training events in MCs and procurement of PPE kits & dissemination in participating MCs.
· Assisting in HR related activities i.e. recruitment and selection, Institutional Development, capacity building initiatives, Performance Management for Punjab Cities Program (World Bank funded) and GIZ Funded Programs, hiring of Consultants & Consultancy Firms, Compensation Management, Revision of HR Manual
· Providing Support in Development and Implementation of HRIS – going Paperless
· Provided support in recruitment activities (i.e. job design; job description & job specification) of different sections as per PC- I; job advertisement, shortlisting & evaluation, managing interviews and finalization of scoring sheets.
· Conducted Comprehensive HR Analysis of 16 MCs’ under PCP
· Providing assistance in hiring of Annual Performance Assessment (third party) firm and other consultancies, for ongoing Program (Terms of references (TORs), PC-IIs & EOIs, coordination with stakeholders and evaluation).
· Contribution in development of project proposals, budgetary planning, action plans, monitoring & evaluation plans & implementation of programs for different donor funded programs like GIZ, World Bank, SNG. Focusing on Result Based Monitoring.
· Developing Periodic Progress Reports and PMDFC Profile & Annual Reports, to share with stakeholders i.e. Secretary/DS/ AS LG&CDD, Chairman P&DD, World Bank, GIZ etc. (available on PMDFC Website)
· Organized & participated; various training sessions on Public Sector Procurement Management, Environment & Social Safeguards and E Governance Initiatives i.e. PMS, GRM and MC websites.
· Organized and overall coordinated to conduct conference on Infrastructure Initiatives for ongoing project “PCP” with Minister LG&CDD, MPAs, MNAs and senior officers of partner PCP MCs, also performed duty of stage secretary, prepared minutes & report and disseminated to concerned departments.
· Provided support senior management in development of PC-I of Punjab Cities Program (also at online dashboard developed by PITB, to prepare PC-I on SMDP portal) and revision of HR Manual.
· Coordinating; Development of IDAMP (Integrated Development & Asset Management Plan) for 16 MCs
· Conducting field visits to monitor the performance and administering the hands-on trainings.
· Developing Performance Improvement Plans by cross sectional analysis through E. Governance systems in specifically 16 program cities of Punjab for improved performance and enhance service delivery. Coordinating for upgradation of Performance Management System, Transformation of Complaint Tracking System into Grievance Redressal Management (implementation of Citizen’s APP), and MCs’ websites and updating the Key Performance Indicators (KPIs) accordingly
· Conducting Training Need Assessments and development of training modules, activity scheduling and compilation of prerequisites in order to organize various orientation/ training sessions and finalizing the training reports
· Coordinating for the implementation of Right to Information and Transparency Act 2013, related to municipal service delivery.
· Conducted detailed gap analysis for Human Resource of partner MCs and suggesting measures
· Coordinated in the program of SNG (budget planning, implementation, execution, monitoring) for implementing the Citizen’s Corner (AAP KI RAAYE) in partner MCs.
· Suggested measures to re-align PMDFC governance initiatives as per PLGA 2013 & 2019 PLGO 2021.
Other day to day assignments as assigned by senior management
· Being a team leader; Supervised and managed the employees of counseling department at all the north region campuses (30 campuses in Nos.) of KIPS
· Coordination with all the campus’s management situated in north Punjab to align departmental and organizational objectives
· Provided support in major HR activities specifically in recruitment and selection, performance management, reporting, employee relations, training and development.
· Developed and analyzed SOPs to regulate various functions such as recruitment & selection, training & development, performance appraisal systems and performance evaluation
· Observed the regulatory framework to ensure adherence to laws, regulations, guidelines and specifications.
· Contributed remarkably to plan, develop, execute & implement performance evaluation & performance management procedures & systems and 360 degree performance evaluation & appraisal system
· Contributed in planning, organizing and delivering trainings to employees at head office and outstation.
Developed formulas by using analytical and assessment tools for career assessment & Performance Management. Administered field visits to monitor the performance
· Allocate human resources, ensuring appropriate matches between personnel
· Provide current and prospective employees with information about policies, job duties, working conditions, wages, opportunities for promotion employee benefits
· Advise managers on organizational policy matters like equal employment opportunity, harassment, and recommend needed changes. Analyze and modify compensation and benefits policies.
· Plan conduct new employee orientation to foster positive attitude toward organizational objectives
· Management of activities regarding successful implementation and execution of Human Resource Information System (HRIS)
· Serve as a link between management and employees
Plan, direct, supervise, and coordinate work activities of subordinates staff relating to employment, compensation, labor relations, and employee relations, refereeing disputes, firing employees, and administering disciplinary procedures.
· To provide assistance in planning & designing and implementation activities along with performance management of different Donor Funded Projects i.e. “Voice of Teacher project” and “Punjab Education and English Language Initiative (PEELI) project”
· Administered various need based surveys, it included various tasks as described below;
o Development of survey instruments
o Primary & data compilation, Data transcription and analyses of data through various statistical tools
o Interpret and presenting data and Finalization of reports
· Contributed in design & development of key components of PEELI project i.e. training, licensing, content & material, institutional capacity building, monitoring & evaluation and policy and research
· Provided support in monitoring & evaluation by gathering and analyzing a full range of qualitative and quantitative data provide key stakeholders with reliable and impartial information about the performance and impact of the project. Assistance in developing M&E System
Development of training modules, activity scheduling for organizing for conducting in house and outstation trainings and evaluation of training process & Field monitoring to align the project initiatives
· Conducted research to meet with company’s deliverables
· Executed statistical analysis and shared insights and results in an easily digestible manner in both written and presentation format
· Supported in all Major HR Activities to the senior management
· Assisted the executives and teammates with creation of presentation materials
· Conducted market and competitive analysis
· Prioritized and managed multiple projects simultaneously, ensuring timely delivery
Demonstrated initiatives and effectively manage implementation schedule
· Conducted research to meet with company’s deliverables
· Executed statistical analysis and shared insights and results in an easily digestible manner in both written and presentation format
· Supported in all Major HR Activities to the senior management
· Assisted the executives and teammates with creation of presentation materials
· Conducted market and competitive analysis
· Prioritized and managed multiple projects simultaneously, ensuring timely delivery
Demonstrated initiatives and effectively manage implementation schedule