Mission Financial Management: To assure the financial equilibrium of the mission according to its yearly financial objectives. To follow the financial planning of the mission through the standard financial management tool (FMT) and update it on a monthly basis. To carry an exhaustive control of the coverage plan (CCP: Cost Coverage Plan) and monitor the cost structure of the mission. Assure the monthly delivery of updates of monthly budget follow ups (BFU) to the coordination team, Head of Bases and administrative teams. Ensure the full involvement of all departments. Elaborate the budget for the proposals or reformulations of the signed contracts, as well as the financial reports of the missions, assuring the delivery on time to HQ for its submission to donors. Follow up and analysis of all Mission’s financial risks. - Supervise the control on local partner expenditure (based on their contracts / budgets) in coordination with HoB and Mission Treasury and Accountancy Supervision : Supervise and validate the monthly closing of the accountancy, following the controls defined in the “Contadoc” document of the mission and according to the established deadlines. Assure the respect of the administrative and financial procedures established by ACF-E and the donors. Define the treasury flows in the mission Cash Management Policy and supervise its correct implementation. Control the treasury level to the minimum operational. Assure the correct and punctual delivery of the fortnightly treasury forecast. Prepare the treasury advance requests for all contract not yet signed (Z2). Follow up of all payments received at mission level. Manage relationship with banks. Objective 3: Administrative management of the mission and control the respect of the expenditure authorization procedure: Control and supervision of the respect of any rule regarding the quality and archiving of all administrative and financial documentation according to ACF and donor guidelines. Represent the mission in front of the administrative representatives of other international and national organizations in-country. Assure the respect of local law and any tax obligation by the mission. Follow up of ACF’s national framework agreement in-country. Initiate and/or develop relationships with local authorities for any financial related matter. Plan and follow up of internal and external audits in coordination with headquarters. Objective 4: Relationship with counterparts: Train partners on ACF accounting and financial procedures. Supervise on a 3-month basis at least the partner’s invoices. Supervise the recording of transactions of partners in Aggresso. Consolidate financial reports sent by partners. Follow up of any treasury request by any partner.

·         Participating actively in the definition and monitoring of the financial, operational and budget needs and the financial strategy of the mission
·         Providing support in the assessment and mitigation of the financial risks of the mission
·         Lead budgeting and forecasting process across the mission
·         Supporting the Finance Coordinator in the implementation and respect of MSF policies and guidelines, ensuring they are aligned with legal requirements and within the national legal framework, and designing or adapting relevant local policies, procedures and tools for optimized management of the mission's financial resources
·         Supervising the Finance Manager in the management of the treasury, including the whole accounting of the mission and maintaining as much control as possible on financial risks
·         Participating in the management of funding agreements with donors and in providing regular and adequate indicators to monitor the financial health of the mission,
·         Providing relevant cost analysis, regularly monitoring of expenses vs budget, analyzing variances and suggesting corrective actions when needed.
·         Supporting the Finance Coordinator in ensuring the proper application of HR policies and associated processes (recruitment, training, briefing/debriefing, evaluation, potential, detection, staff's development and internal communication) in order to ensure both the sizing and the amount of knowledge required for the finance activities
·         Participating in the coordination and supervision of the monthly and yearly closing of accounts with the aim that the statement reflects the financial reality of the mission
·         Performing tasks delegated by the Finance Coordinator and replacing him/her in absence
·         Leading internal and External reporting

Administrative management of the mission’s human resources
• Ensure the HR procedures and tools are understood and implemented within the Delegation
• Focal point for national and international staff concerning status, social welfare and career
• Ensure the HR set up of the Delegation is stable and well-balanced by providing advices on the design of the organizational chart, and updating job descriptions with line managers
• Control recruitment process from need analysis to the final recruitment of a candidate
• Ensure administrative formalities new contracts, renewal of contracts or contract terminations are carried out in line with the labor law and internal regulations
• Administrative follow-up of all staff and the compiling of individual files (registration with the local authorities, managing leave, paying salaries and allowances, sick leave, repatriations);
• Ensure proper archiving system for all fiscal documents and personnel files of the delegation
• Provide guidance on career management and on capacity building to all employees through: - The implementation of the FRC performance appraisal policy; - The dissemination of internal job opportunities; - The implementation of the FRC delegation training policy;
• Issue HR policies, in collaboration with the Head of Delegation, when needed (per diem policy, overtime compensation, and any other fringe benefits, etc.).
Accountancy, treasury, budget planning & monitoring
• Oversee the management of safes and cash flow, bank balances and cash security
• Monitor monthly cash flow forecast with departments to ensure adequate balances in the delegation’s accounts and request funds transfer from the HQ;
• Approve expenditure commitments and mission's purchase forecasts
• Supervise on-going financial operations and their appropriate implementation, in adherence to the delegation’s cash management policy
• Approve accounting in SAGA software on checking correct budget allocations of the projects
• Ensure proper archiving of financial documents in order to facilitate checks and audits;
• Ensure the follow-up of budgets/forecasts on a monthly basis;
• Define and disseminate the financial procedures of the mission in Iraq;
• Monitor the financial stability of the Delegation and raise alerts to the Head of Delegation
Legal Framework
• Undertake formalities required by the local authorities, within the allowed timeframe;
• Ensure that local legislation is respected and that a legal framework is established;
• Maintain the monitoring and archiving system of all documents and contracts.
Funding and donors
• Develop budgets for project proposals according to project needs and donor constraints
• Elaborates financial reports (mid-term and final) within contractual timeframes;
• Ensure the respect of donors’ procedures for each grant contract;
• Be responsible for the organization of donors’ audits;
• In coordination with the Head of Delegation, negotiate and follow-up on contractual obligations determined by
Team management
• Management of the Administration Department (AD) team: recruitment; technical support; regular appraisals; disciplinary measures when appropriate;
• Ensure that an Individual Action Plan is set for each employee of the AD team;
• Ensure a good communication – coordination – information level within the AD team;
• Suggest relevant modification to the AD organizational chart in collaboration with the Head of Delegation;
• Provide adequate trainings to the AD team.
Communication, reporting & representation
• Provide an internal monthly Admin report to the Head of Delegation;
• Provide weekly reporting on the activities of the Administration department to the Head of Delegation;
• Under the responsibility of the Head of Delegation, act as the interlocutor of FRC towards local authorities for all issue related to administration and finance, and participate to relevant information meetings with NGOs;
• In collaboration with the Liaison Officer, follow-up on administrative matters related to IRCS;
• Ensure capacity-building to IRCS employees and volunteers whenever the opportunity arises;

·     Accountable for the sound financial, accounting and budgetary management
·     Leading Project Finance team ensuring smooth running of the department and Manage budget of € 6 Million
·     Establish and maintain financial management and accounting control systems ensuring compliance with applicable laws and internal SOPS
·     Leading Budgeting process in consultation with related departments providing technical support effective budgeting
·     Monitor expenses along with budgets on regular basis ensuing spending along with approved budget
·     Prepare Budget control reports (Budget VS Actuals) and share with departments to review their budgets along with actual spending
·     Analyse Actual information in comparison to Budgets and sharing comments with relevant departments heads
·     Ensure maintenance of accurate records of financial transactions in order to monitor financial performance & Position
·     Regularly Review Accuracy and quality of all accounting entries ensuring correct coding, Cost Centres and budget lines
·     Approve supplier payments after ensuing completeness and accuracy of supporting documents.
·     Manage Cash and liquidity position of the project ensuing availability of enough Funds for operations in line with approved budget
·     Lead and Initiate monthly forecasting activity and take input from all departments and share with Country office after review
·     Regularly coordinating with Banks on matters related to banking
·     Complete monthly/Yearly closing, Reconcile Accounts and Making adjusting entries for Accruals, Prepayments and errors
·     Providing training to National Staff and making training & development for staff under supervision
·     Coordinating with project teams, provide prompt support related to Finance & Budgets
·     Act as key point of contact for all finance related internal and external issues & queries
·     Review payroll ensuring accuracy of amounts, Salary Advance and correct tax calculations before being transferred

·      Managing high quality accounting for all projects of the Mission in accordance with MSF policies & IFRS
·      Establish and maintain financial management and accounting control systems for program expenditures

·      Review finance, accounting, planning, internal control & audit and cash flow in consultation while reporting to Finance Coordinator

·      Working with Finance Coordinator on ensuring Compliance with applicable laws, Taxation, accounting standards and internal SOPS

·      Ensure maintenance of accurate records of financial transactions in order to monitor financial performance & Position

·      Regularly Review Accuracy and quality of all accounting entries ensuring correct coding, projects and budget lines

·      Review procurement transactions ensuring adequate documentation, Accuracy of amount ad taxes

·      Prepare Financial Statements as per IFRS and conduct annual audit as per legal requirements and ISA’s

·      Reviewing and Consolidating Financial Reports and share with HQ monthly by reconciling balance sheet accounts

·      Complete monthly/Yearly closing, Reconcile Accounts and Making adjusting entries for Accruals, Prepayments and errors

·      Providing technical support to budget holders during preparing, reviewing and revising budgets

·      Budget Follow-up and preparation of Budge Control Report (Budget Vs Actual)

·      Managing cash and liquidity for the mission & reporting of cash forecasts and position

·      Regularly coordinating with  Banks/Auditors/Legal Advisors and Government Authorities

·      Providing training to National Staff & Expats with Accounting, Procurement, budgets and taxes

·      Coordinating with projects, provide prompt support to project finance teams

·      Act as key point of contact for all finance related internal and external issues & queries

·      Review payroll ensuring accuracy of amounts, Salary Advance and correct tax calculations before being transferred

·      Managing the Finance team in capital and be Technical/Support Manager of Finance teams in projects

I am working a Freelance visiting trainer for Accounting & Finance subject in different organization in Pakistan as well as Dubai since 2012.

Subject

Advance Accounting
Financial Accounting
Cost Accounting
Financial Reporting
Auditing
Taxation
Quick Books
Tally
PeachTree
Odoo ERP
Wave Accoutning

• Overall responsibility for all aspects of financial and administrative management for the project activities
• Ensure all required payments are made on time based on negotiation with vendors
• Prepare Budget variance report and submit to Director finance for review and submission to HO
• Ensure compliance of MERF and donor requirements of financial processes, procedures and controls
• Prepare event budget, select and negotiate with vendors, maintain quality and economy
• Support operations manager in preparation of annual/quarterly work plans and budgets
• Examine vendor’s invoices and vouchers for completeness and accuracy
• Support planning by preparing and analyzing Relevant, Reliable and accurate Financial data
• Ensure appropriate policies are followed by Finance, HR and Logistics departments in field
• Support Operations manager in Developing business cycles, internal controls system and identification of significant risk areas with payments
• Review payroll and submit to country office for transfer to project staff (150 Staff)
• Prepare different reports required by Donor’s, Management and Government authorities

• Direct reporting of Financial performance to GM and CEO
• Established a new accounting, Cash Management, Inventory management systems with Quick Book sand Excel
• Analyze Accounting Data and Produce Consolidated and Separate Financial Statements for group entities
• Present monthly profitability reports and monthly management accounts with commentary (Flash Reports)
• Maintain Fixed assets register as per applicable standards (IFRS/IAS)
• Review Quick Books entries and make corrections where required
• Manage General Ledger and prepare Financial Statements (Separate & Consolidated)
• Initiate and Drive Cost Saving Initiatives by evaluating direct/indirect expenses &identify economical solutions
• Prepare Budgets, compare with actual results and report to management variations (Budget Vs Actual)
• Oversee the daily operations of Accounting department while managing team of Accountants
• Assign responsibilities and directing staff to ensure smooth operations of accounting department
• Ensure compliance with internal SOPS and applicable laws & Regulations
• Finalize timely month end closing of accounts
• Make adjusting entries to accrual and prepayment accounts and reconcile on monthly basis
• Ensure reconciliation of the revenues, receivables, payables, inventory and inter branches transactions
• Ensure timely payments of vendor invoices, and recovery from customers while managing working capital
• Update financial databases to ensure information availability when needed
• Design, implement and evaluation of internal control systems and SOPS
• Prepare feasibility studies for pre-opening branch evaluations
• Performs cost-benefit analyses on all branches

• Managed accounting of £ 28 million DFID Funded project with 76 partner organizations
• Interpret and follow DAI and donor project procedures (project, financial and risk reporting) to ensure compliance with all systems and standards
• Preparing of payment vouchers and posting on Quick Books
• Ensures all financial transactions properly recorded and have adequate supporting documentation.
• Prepare contracts for sub-grantees and share with the Finance team for reviews
• Submit monthly projections to HQ and initiate wire transfer
• Regular Reporting to main Office (London) on Project expenses and cash requirement
• Prepare & present monthly financial Reports/Filed expense report and to HQ (London)
• Assist Finance manager develop and monitor reliable financial control systems and ensure cost control.
• Complete Monthly bank reconciliations and closing of accounts
• Ensure relevant taxes (Income and GST)are deducted from invoices and paid to relevant authorities
• Support the Grants and Compliance Manager in the administration of grants
• Support the Grants and Compliance Manager in identifying risks
• Support Grants and Compliance Manager in closing of grants and reporting on achievement of project milestones

• Maintain books of Accounts for various clients on site and off site till finalization
• Prepare Financial Statements with commentary for various clients
• Design and Implement new Accounting systems for clients
• Design and implement internal control procedures for clients
• Establish risk-based audit programs
• Review the suitability of internal control systems and provide feedback to management
• Conduct audit testing of specified area and identify reportable issues and dimension of risk
• Ensures client organization complies with internal regulations and established control protocols
• Support clients in managing their Accounting function by providing training to their staff