HR & Admin Coordinator

Coordinating office activities and operations to secure efficiency and compliance to company policiesSupervising administrative staff and dividing responsibilities to ensure performanceTrackstocks of office supplies and place orders when necessaryManage agendas/travel arrangements/appointments etc. for the upper managementManage phone calls and correspondence (e-mail, letters, packages etc.)Create and update records and databases with personnel, financial and other dataAssist HR and other departments whenever necessary.Updates GM Publications by analyzing and forwarding daily action summaries related to various activities as assigned.Arranging quality control meetings along with all required documentation as well as ensuring dummies at the time of meeting.Providing direct administrative support to GM Publications, Organizing and maintaining paper and electronic files, Maintaining contacts and calendars, Planning and scheduling meetings and appointments for GM Publications.Communication & interaction with printers to pursue products in printing, Communication & interaction with Research & Publications Dept. to update list of products in printing as well as quotation list.

Dealing with clients and maintain their records into system, Track clients record to check clearance and other detail via online tacking system and Coordination with clients regarding possession.Handling buildings maintenance and other matters regarding Apartments, Offices and Shops, Complaints handling regarding issues in Apartments, Offices, Shops and provide them concern person to resolve their problem.Cash handling, petty cash, Issue bills, Recovery of bills & maintenance charges, Stationery and other purchase part handling, making requisitions when needed via online software.Coordinate with HR Manager at head office via email & Telephonic, Reporting to General Manager, Attending meetings at head office with CEO regarding issues and improvement plans and suggestions.Participate in Exhibitions/events for promotion of current and new projects, Detailing customers about all projects and their booking.

Dealing with all walk-in customers, detailing them of all vehicles variants with specifications and booking time and procedure (queries via calls/e-mails with Banks and all other Departments). Handling with all the internal (administrative) matters regarding Sales & Marketing, Maintain and update reports of dispatched and arrived vehicles on daily basis.Making orders for new bookings via online booking software, Handling Payments of all booking orders, Invoices of all vehiclesCoordination with Indus Motor Company Ltd. Regarding allocations, cancellation of orders, changes in orders and other matters.Maintaining Records of all Customers, Data entry of customers record into system software.Coordinating with sales team, Daily Reporting to Sr. Manager regarding all matters.

·        Coordination with Head Office and Sales Team
·        Stock handling, Advertisement Software Handling
·        Managing events and Arrange Exhibitions for promoting the brand