• Ensure that all procurements follow UN-WFP regulations and are conducted by UN-WFP standard practices. 
• Support procurement needs of the project and ensure compliance with UN-WFP policies and donor regulations in coordination with the compliance unit.  
• Prepared Reports pipeline reports though SQL, Dash Boarding.
• Assist in the procurement process, including sourcing, vendor selection, and contract negotiation.
• Collaborate with internal stakeholders to understand their procurement needs and requirements.
• Prepare and issue requests for proposals (RFPs), requests for quotations (RFQs), and purchase orders.
• Maintain a proper Contract Implement Tracker to meet the delivery timelines.
• Evaluate supplier proposals and negotiate pricing, delivery terms, and conditions to achieve outcomes.
• Maintain accurate procurement records and documentation in compliance with company policies and procedures.
• Monitor supplier performance and address any issues or concerns on time.
• Support procurement-related projects and initiatives as assigned regular communications with the senior management team and technical team leaders providing relevant and timely information for planning and decision-making purposes.  
• Initiate the design and implementation of sourcing strategies and procurement plans to support account, corporate, and client strategies and objectives.
• Strategically plan for, manage, and coordinate procurement, inventory, distribution, and transportation processes; keep track of quality, quantity, stock levels, delivery times, transport costs, and efficiency. 
• Arrange and plan out the warehouse, catalog goods, process receipts, and shipments, and plan transport routes. 
• Meet cost, productivity, accuracy, and timeliness targets in line with project work plan and budget. 
• Ensure to update all pipeline information regarding processed Purchase requisitions, keep tracking and ensure timely delivery.
• Maintain and extract Purchase Requisition report
• Manage the supplier performance management.

• Effective collaboration with the Country Office (CO) to ensure efficient field office and operations in line with SOPs and CO standards.
• Establishment of clear operations roles, responsibilities, and communication protocols among teams.
• Support Provincial Coordinators with administrative tasks and provide orientation on different roles
• and responsibilities.
• Procurement of goods and services for Donor Funded Projects, floating RFQ, RFPs, ITBs , reviewing bid evolution, and price analysis.
• Coordination with project managers to determine product and service needs, especially related to project-related expenditures, and submit final recommendation to lowest bidder for approvals.
• Checking invoices, goods inward receipts, and other delivery documents for payment processing.
• Preparation of relevant documents for local subsidies, agreements, and consulting contracts.
• Supporting in determining contract type and tender process.
• Ensuring transparent bidding processes and effective competition.
• Guiding end users on TOR/Specifications development for procurement documents.
• Coordination with administrative division and Country Office procurement section.
• Managing administrative and logistics aspects of project activities.
• Coordinating team members' visits and vehicle arrangements.
• Processing vehicle documentation and ensuring proper fleet management.
• Compiling monthly vehicle data and maintaining logbooks.
• Identifying and researching potential new suppliers and updating approved vendors list.
• Providing logistical and organizational support, including photocopying, scanning, filing, and labeling.
• Checking and preparing monthly supporting documents for private vehicle usage invoicing

Managing procurements for HO and Project office supplies goods & services,
Review FRFs/ RFPs, with general specifications,and float RFQ with specification, and with a defined time for quotations submission
Prepared Contracts (rental agreements, consultancy contract, goods/supplies/services contract, vehicle rental contacts).
Asset and inventory management.
Logistics arrangement for staff traveling, meetings, events, boarding loading during the field visit.
Managing warehouse, and ensuring proper SOPs for managing the warehouse.
Supervise support team (cook, cleaner, drivers, front desk, and storekeeper).
Managing drivers’ duty roster for field visits.
Vendors management for supplies, services,
Maintain office supplies/stationary
Ensure efficient office management/administration
Any other task assigned by the supervisor.

Prepared all field payments and further process to Head officer for further payments
Responsible for all administrative day to day activities .
Maintain Petty Cash and request to Head office when 50% used.
Fleet Management
Time sheet audit for field office from time to time
Maintenance of Assets register
Coordination with vendors.