Assist with project accounting and financial management, particularly strict adherence to Chemonics policies and procedures,
UNICEF rules and regulations, and Pakistani laws:
 Manage events including training venues/ booking of rooms for accommodation at hotels for national personnel/
international experts, training participants and project staff as and when required.
 Organize/ co-ordinate logistics management of trainings
 Follow up with suppliers for timely submission of quotations
 Coordinate with requester/ vendor for finalization of specifications before issuance of RFQ's
 Follow up with suppliers for timely completion of work orders
 Coordinate and process service contracts for office equipment i.e. generator, photocopier, fax and telephone
exchange, etc.
 Arrange and process printing material for meetings/ trainings
 Processing all invoices from the vendors, service providers, consultants for procurement/ services rendered.
 Ensure completion of support documents before submission of invoices to finance for payment.
 Disburse per diems to meeting participants on a need basis.
 Monitoring vehicle maintenance / repair / fuel consumption.
 Look after office building, equipment maintenance and maintain record of office inventory including furniture,
equipment and devices in field and provincial offices
 Assist with project accounting and financial management, particularly strict adherence to Chemonics policies and
procedures, UNICEF rules and regulations, and Pakistani laws.
 Ensure incurred costs are allowable, allocable, and reasonable in accordance with UNICEF cost principles and
Chemonics policies and procedures.
 Prepare petty cash vouchers as and when needed
 Support the Finance team in budgeting and providing expenditure progress
 Verify and present complete travel expense claims for staff.
 Any other task assigned by the supervisor.

As an Admin and Finance Associate my duty is to make sure the availability /booking of the (Rooms and Conference Halls for Trainings/meetings).
 I also help the Hotel Management to reduce the conflicts in assigning the rooms by my physical existence at Hotel’s reception.
 I also manage the head counts of participants at (Breakfast/Lunch/Tea Time) to check that everything is going according to the plan and in the budget.
 I make sure the availability (ready to use) of the Laptops, Multimedia, Printers, Banners, Photographer, Training Material and Stationery items etc.
 I also help my team into documentation and in all other work office.
 I ensure the availability of cash and make cash payments/disbursements to the participants of the trainings.
 Make Travel Arrangements, Air Ticket bookings, Travel Request Forms, Travel Expense Sheets, Travel Allowance and other Reimbursements and claims.
 Provide Administrative and Logistics Support to all vLMIS Scale Up Project Trainings and in the field activities at different location of Pakistan.
 I saved Approx. PKR. 258,450/- Rupees with my negotiation skills and get free services against this amount.
 I try my best to make sure that everything is on time and perfect according to the plan to successful implement of this project. I performed my duties with full responsibility.  Data management of all material related to office operations  Assist in making attendance sheets and maintaining record of trainings  Assist in managing printing material, folders, stationery for trainings/meetings  Assist in reconciling all invoices from the vendors, service providers, consultants for procurement/ services rendered  Complete support documents before submission of invoices to finance for payment.  Disburse per diems to meeting participants on need basis.  Making of the purchase order after reviewing the bids from vendors.  Any other task assigned by the Manager

Assist the Project provincial team, Punjab, in various project activities, including research, writing, editing documents and developing presentations.
 Support the provincial supply chain unit relevant to the individual’s area of expertise.
 Assist the provincial team in data analytics and summary
 Produce research and share best global practices for change management approach, including identification of interdependencies and impact.
 Assist the supervisor in undertaking all project interventions as per the approved workplan
 Coordinate between employees based in the provincial office, Punjab, and FO Islamabad team to provide administrative support
 Assist the HR Manager in completing the documentary requirements of the provincial office, as and when needed.
 Assist the Assistant Logistics Manager in performing administrative and logistical tasks e.g. completion of TRFs, expense reports, etc.
 Coordinate with the FO Islamabad, to provide operational support to the provincial team, as and when required.
 Ensure the maintenance of manual records of financial data related to petty cash expense.
 Assist the Operations team in keeping an updated inventory and Procurement record

 Deliver services and support to corporate/business end-users (post paid)
 Interact with end-users to provide and process information in response to inquiries, concerns, and requests about products and services
 Communicate effectively with individuals/teams in the program to ensure high quality and timely expedition of customer requests
 Follow standard processes and procedures and offer alternative solutions where appropriate with the objective of retaining end-users
 Dealing with inbound & outbound handling, administrative and routine work
 Using tools SIEBEL, MOBICS, ADM, EFRONT, LMS, CRBT, PRBT
 Resolving all requests, complaints and issues of the corporate customers
 Introduce New Products & Services to the clients
 Sales of Products & Services to the New/Existing clients
 Sales follow-up by the Out bound team

 Attracted potential customers by answering product and service questions; suggesting information about other products and services
 Resolved product or service problems by clarifying the customer's complaint; determining the cause of the problem; selecting and explaining the best solution to solve the problem; expediting correction or adjustment; following up to ensure resolution
 Contributed to team effort by accomplishing related results as and when needed
 Listened attentively to customer needs and concerns; demonstrate empathy
 Communicated effectively with individuals/teams in the program to ensure high quality and timely expedition of customer requests
 Contributed ideas on ways to resolve problems to better serve the customers and/or improved productivity
 Used tools CRM, Tracer, SMT, Fixing browsing, e-mailing, port forwarding, DVR & IP pool issues
 Resolved all LAN, WAN connectivity, trouble shooting and configuring various modems problems and performed data entry relative to DSL package, internet & modems

These are the key responsibilities:
 Kept systems in running position
 Handled and resolved hardware and software Issues
 Dealing with clients in terms of Sales and solving their issues