Managing Travel and accommodation of Bank Staff and higher management in coordination with travel agents/ hotels and guest houses
Provide administrative and logistics support for Trainings/ Workshops/ Seminars /Events/Conferences and board meetings Liaise with the hotels and guest houses to get the cost effective rates for WMBL
Travel & Fleet arrangements for various ongoing projects of disbursements (PDMA, FDMA, IDP’s)
Generating monthly updates & reports on the company’s departmental travel cost which is shared with the HR & Management
Cafeteria Management, Meal deduction as per grades and updating HITS for payroll.
Ensure Genset Management (Maintenance & refueling) of Head office & Admin units, ensure timely PM/ CM in coordination with Outsource vendors
Management of outsource staff (Janitorial), ensure Govt. Compliances related to social security, grievances and follow up with vendor for service related issues
Focal point for Payments processing of all the Invoice related to General Procurement, technology procurement, Traveling & Utilities, employees services and others and keeping track record payment.
Ascertaining the Monthly Accruals for Financials for recurring and OPEX & maintaining the records for internal Audit.
Managing the payment cycle of employee claims (Travel, TA/DA) of Head office & branch networks, assuring the turnaround time of those.
Maintain fixed assets record and update to Finance (FAM) for addition, deletion, shifting of cost center & division, reconciliation, Audit inspections.
Maintaining record of Service level Agreements (SLA’s) and Contracts and ensure timely renewal of SLA’s with approval of procurement committee.
Ensure timely Insurance of fixed assets in accordance to procured Insurance Policies in coordination of Insurance Companies, follow up with vendors for settlement of claims if required

Visa processing & renewal of Expatriates of company in Coordination of Government departments, arrange Security clearance of security / intelligence agencies.
Verifying reviewing of OPD Medical Claims in compliance to Company policy as per turnaround time (TAT)
Complete HR operations of all the regions & Head office, Payroll Processing includes Joiner Leavers update, deductions, and allowances in HRIMS, generating Staff fluctuation reporting list for Group life insurance, EOBI.
Leave Management and Attendance of staff, generating reports for Payroll processing settlement.
Administrative & General Procurement, floating RFQ’s, comparative statements for procurement approval.
Procurement of Office Supplies and ensured timely provision of supplies to departments/ Units

Overall administration of North & Central Regions, keeping up effective centerline coordination among HO & Sub Offices,
Travel & Fleet Management of North & Central Regions through different Vendors via service level Agreements (SLA’s).
Timely arrangement of office supplies, general procurement, stock handling, pantry items
Reserving facilities at local hotels & guest houses for staff for official meetings and projects
Arrangements of various rented building for different sub offices of Regions, processing Contracts and agreements to Head office (Legal departments).
Maintaining Fuel Management Portal (FMP), analyzing Reports, reconciliation of Monthly invoices of PSO/ Shell and ensure timely processing of payments
Verifying and processing of opex - expenses of sub offices through imrpest Account system and settlement of expenses through link account.
Reviewing, Verifying Traveling related claims of staff and third party works for re-imbursements.