Financial Management, Budgeting, Reporting & Treasury
a)   Assist the Programme Manager to meet the financial reporting requirements
b)  Timely finalization of books of accounts, journals, and any other inputs required by the Country Office finance team
c)   Oversee monthly/quarterly field reconciliations of Balance Sheet items and ensure these are done before month end closing.
d)   Ensure that sufficient funds are available at all times with provincial office and partners by assisting in submission of monthly cash request to Country office as per agreed timelines.
e)  Supervise provincial office bank relations and bank account activities including negotiations and updating signatory within fortnight of joining of signatory or before leaving of a signatory.
f)  Provision of payroll supporting to Country office for payroll disbursement.
g)  Oversee per-diem and other cash payments to staff
i)  Monitor the budgets, cash forecasts, spending and provide advice to the relevant staff, to ensure that the budget line is being followed.
 2.           Contract Management:
a)           Understand the donor’s contract and prepare the compliance check list of the contract for field team/ partners
b)           Support contract finance specialist in preparation of the fee rates, project expenditures, forecast and budget proforma
c)           Make sure the time sheets for provincial staff are prepared in accordance with the agreed format and are available for third party audit
d)           Participate the Finance/logistics working groups meetings at field level
e)           Understand the PBR/ risk matrix form, orient to partner and programme staff
f)             Make sure the milestone are flagged on monthly basis with programme for remedial action.
g)           Conduct the meeting with programme team on monthly basis to review the monthly management account.
3.           Legal Compliance, Audit and Budgets
a)         Reconcile/organize the financial record to facilitate all type of audits (donor/external/internal)
b)           Follow-up with partner/staff on issued raised by the auditors (donor/external/internal)
c)           Keep the and arrange the scan copies/original documentations for the auditors
4.           Management of the Logistics functions
a)  Maintain a strong logistics system in Sindh office.
b) Translate the policies and objectives of a project proposal into logistics work plans together with the logistics team at field.
c) Familiarize with donor guidelines related to logistics and transport, provide information and conduct training for systems staff.
d) Provide on the job training and guidance for field/ Partner Logs & Admin staff employed in the various programme areas to enable them to handle functions independently by conducting formal and informal training sessions.
e)  Support field/Partner staff (systems) so that they can purchase and deliver supplies to the programme areas in timely manner.
6.           Management of the Procurement functions
a) Review tender documents and supply contracts.
b) Supervise procurement functions in the field ensuring that organizational procedures are followed and also Concern gets value for money.
c) Assist in developing an efficient and effective supply chain with the aim of reducing operational cost and keep database of suppliers and prices of frequently needed goods and services.
d) Ensure extensive supplier and market reviews are carried out and a preferred supplier list is established
e) Ensure that requested goods and services are timely procured and delivered.
f)  Ensure that regular market surveys are carried out to ascertain average costs for goods and services in order to select suppliers that offer competitive price.
g)  Ensure that major procurements are vetted from the Islamabad staff to ensure compliance
7.           Management of the Procurement functions
a)     Collection of information from the partner and field office on the prescribed format
b)     Reconciliation of the report with GRN/GDN and donor record
c)      Sharing of DIK report with HQ team for consolidation
d)     Make sure all the DIK are distributed to the end user and in compliance with agreed contact
e)     Update the DIK file for the third-party audit
f)       Facilitate the HQ team in collection of the price/qty and confirmation form the donor
8. Capacity Building of Staff and Partners
a)           In consultation with Programme Manager, coordinate with partner staff and prepare respective capacity building plans according to the needs
b)           To assist the partner organizations in the development of their logistics and administrative systems.
 9. Security & Assets Management
a)          To assist the PM and GSM in security management related matters by attending INGO security meetings, and providing inputs in reviewing the Security Management Plan (SMP) as required.
b)           Being Security Focal Person (SFP) for Provincial Office be responsible for implementation of SMP and ensure security advisories are timely shared with all relevant staff.
c)           To ensure that all security and safety related contingencies like fire extinguishers, emergency boxes, first aid kits etc. are being maintained and periodically checked and refreshed.
d)           To maintain record of Concern Field Office assets and inventory according to Concern Worldwide Asset management system and make arrangements for the insurance.
e)           Maintain the Asset and Inventory list and update them as required ensuring that all assets and Inventory items are recorded and tagged without any delay.
10. Representation/ Coordination:
Develop a cordial relationship with government officials by regularly meeting them specially home department and other relevant ministries, so that it is easier to access them and requests like travel NOC’s are easy to process and obtain.
 Emergency Response:
Provide logistics and administrative support to Concern’s emergency response interventions.
11.   Administrative Function:
Managing of lease issues for the office and any other premises
Supervision of travelling & lodging arrangements for Concern staff and visitors
Concern fleet management
Support Staff and Security Guards management
Supervision of Utilities and Sundries for office and any other premises 
Handling of event management
Supervision of timely preparation of payroll
12.        HR & IT Focal Person:
Coordination and managing of HR & IT related issues for staff
 

·         Processing of Staff Salaries
·         Filling, posting, record keeping and archiving of vouchers.
·         Prepare monthly Financial Report
·         Checking of Holidays and other compensation of Health Staff attendance sheets and payments sheets
·         Processing of payments for all items and services to suppliers.
·         Preparing cash checking voucher and bank reconciliation statements
·         Prepare monthly Lab Performance report of all collection point and mini-Labs.
·         Cash management, transfers and book keeping.
·         Updating contract follow-up, debts follow-up and budget follow-up.
·         Closure of advances, prepaid expenses and loans.
·         Paying labors wages and grants payments in the Health Facilities.
·         Preparing field payment schedules and sharing with program team/Health facilities monitoring team
·         Performs other duties as Assigned by the Senior Management.

Key Responsibilities:
ï‚· Filling, posting, record keeping and archiving of vouchers.
ï‚· Processing of payments for all items and services to suppliers.
ï‚· Cash management, transfers and book keeping.
ï‚· Preparing cash checking voucher and bank reconciliation statements.
ï‚· Updating contract follow-up, debts follow-up and budget follow-up.
ï‚· Closure of advances, prepaid expenses and loans.
ï‚· Paying CFW, labors wages and grants payments in the field.
ï‚· Checking of CFW attendance sheets and payments sheets.
ï‚· Preparing field payment schedules and sharing with program teams.
ï‚· Performs other duties as requested by HOD.

 •To prepare annual/Program/Project budget along with actual position of income and expenses against budgeted on monthly basis.
• Ensure that sufficient funds are available to meet ongoing operational and manage and monitored.
• Engage in ongoing cost reduction analyses in all areas of the organization.
• To get reports from all finance officers and guide them in all projects audits as well.
• Prepare all financial reports weekly monthly and annually too.
• To prepare the monthly cash flows for the inspection of the Executive Director.
•Bank Reconciliation Statement

• Disbursement of cash advances and their reconciliation in accordance with the types is issued advances
• Ensure control of salary payments to staff, including national insurance and tax liabilities, reconciling the same and monitoring medical expenses, subsistence allowances, mobile phone usage, etc.
• Collection and filing of regular financial reports and budget records.
• Represent RDA budgets and finances to relevant stakeholders when requested.
• Recruit and manage Finance/Administration staff in line with good organizational practices.
• To see over all projects financial activities and monitored its transparency.
• Establish and implement financial procedures in line with organizational policy guidelines
• Recording and Reconciliation of Project Recoveries and Grant Reorganization.

• Office Petty Cash and keep it safe
• Issuing Petty Cash to team member on the basis of authorized documents.
• Checking all payment requests before cash disbursement to ensure that each request is made correctly and approved for payment according to Cesvi procedures.
• Issuing, tracking and clearing advances and ensuring all advance expenses are supported by valid documentation.
• Preparing Cash Reconciliations as per time table fixed with National Finance Manager.
• Ensuring the maintenance of all physical documentation in respect of Cesvi procedures.
• Make all the payments related to project goes on in the field
• Request to Finance Manager and FO-Banking when further cash is needed.
• Advances & Imprest: ensures the clearance of all advances & Imprest for all projects by the 2nd day of every month.
• Maintain a good knowledge of Cesvi internal rules, Human Resources policy, codes of conduct, official Internal Communications

• To see over all projects financial activities and monitored its transparency.
• Establish and implement financial procedures in line with organizational policy guidelines
• Recording and reconciliation of project recoveries and income recognition.
• Disbursement of cash advances and their reconciliation in accordance with the types is issued advances
• Ensure control of salary payments to staff, including national insurance and tax liabilities, reconciling.
• Collection and filing of regular financial reports and budget records.
• Represent RDA budgets and finances to relevant stakeholders when requested.
• Recruit and manage Finance/Administration staff in line with good organizational practices.

• To see over all projects financial activities and monitored its transparency.
• To get reports from all finance officers and guide them in all projects audits as well.
• Prepare all financial reports weekly monthly and annually too.
• To prepare annual/Program/Project budget along with actual position of income and expenses against budgeted on monthly basis.
• Ensure that sufficient funds are available to meet ongoing operational and manage and monitor.
• Engage in ongoing cost reduction analyses in all areas of the organization.
• To keep vigilance on expenditures in relation to the budget provisions.

• To maintain the cash book, ledger and other subsidiary records.
• To prepare the monthly cash flows for the inspection of the Principal and Internal Auditor.
• To maintain personal files of all the staff members and the Trainees and keep the record of leaves, promotions, appointments etc.
• To be overall in charge of the administration of the office under the supervision of the Program Manager.
• To maintain the building, it’s cleanliness on daily basis, security and discipline etc.
• To prepare the Monthly Financial Report to the Internal Auditor with the Inspection of Principal.
• To act as the member of Procurement Committee, and other task assigned by the SZABIST Management.

• Maintain Cash Book
• Maintain Sales Account
• Inventory Controller & Maintain Stock Register
• To Help in Preparing Final Accounts, Bank Reconciliation and Sales Tax Return File

• Maintain Petty Cash Book & Daily Cash Sales Book..
• Report Monthly Sales & Cash Book to Finance Manager
• Any other tasks assigned by the Senior Manager.

• Identification of business risks to company that may result in audit risks and design and perform appropriate audit procedures to mitigate risks.
• Devising key Internal controls aiming to improve business efficiency;
• Planning the audit involving understanding of laws and regulations, Financial Reporting Framework applicable to entity etc.