o Ensured that important correspondences and key program documents are filed consistently;
o Supported in the preparation, organization and coordination of Program events i.e. workshops, trainings stakeholder-meetings, and other activities;
o Assisted in preparing and compiling information, reports, and notes for file regarding capacity building and coordination meetings with government stakeholders and other concerned organizations in Pakistan.
o Organized and facilitate various workshops, trainings, seminars, supporting capacity building
o Organized the logistical details of coordination meetings, conferences, seminars and capacity building / training workshops for all projects being undertaken by the program
o Organized and coordinates appointments with partners as needed;
o Managed incoming and outgoing correspondence (post, fax, email, etc.)
o Prepared and organized information materials for meetings, events, and workshops;
o Documented events, meetings, workshops and seminars within or outside the project;
o Helped prepare missions, draws up travel schedules, organizes transport of visitors and coordinates hotel and ticket reservations;
o Kept abreast of forthcoming meetings and events.
o Collected necessary baseline information about the teachers, students and communities.
o Conducted meetings with PTCs for mobilization and arrangements of the teachers training.
o Ensured timely support to the master trainers for the smooth execution of the teacher trainings.
o Developed and maintain the necessary documentation and record of all project activities.
o Conducted follow up visits and share the progress with the line supervisors.
o Ensured the field visits with adherence to the project implementation guidelines
o Worked closely and coordinated with local authorities and community
o Wrote monthly progress reports

o Assisted streamlining the finances and budget of multiple projects according to UNDP and donor requirements
o Provide assistance in financial management of the project(s).
o Reviewed work plans and monitors implementation, manages awards to ensure funding is available for activities in a timely fashion.
o Established various feedback mechanisms for improving overall access and coverage, particularly for women within given social norms across Pakistan
o Prepared financial reports in a variety of formats to support management, and to report to donors.
o Promoted sound administrative practices, consistent with the Organization business rules and guidelines.
o Analyzed cash flow and monitors financial implementation, providing regular reports and recommendations to the supervisor.
o Collaborated with the Project management team in all budget and finance matters.
o Ensure that the daily/Weekly dashboard and reports are periodically updated, and information is disseminated to the relevant staff.
o Supported teams in planning and budgeting activities, provides costing and financial forecasts.
o Tracked donor pledges; follows up to ensure timely receipt of funds. For projects implemented in collaboration with other teams and offices, coordinated the financial reporting in liaison with administrative and technical counterparts.
o Reviewed and submitted payment requests to UNDP ensuring all supporting documents are attached, Prepare and review documentation for processing of payments ensuring correctness and completeness of requirements for input to the system including propriety of charge codes, validity of contracts, leases or agreements, etc.
o Provided vendor payment details on a regular basis for purposes of vendor payment reconciliations.
o Managed incoming and outgoing correspondence (post, fax, email, etc.)
o Prepared and organize information materials for meetings, events, and workshops;
o Documented events, meetings, workshops and seminars within or outside the project;
o Helped prepare missions, draws up travel schedules, organizes transport of visitors and coordinated hotel and ticket reservations;
o Kept abreast of forthcoming meetings and events.
o Regular coordination with different IPs, line departments and other stakeholders

o Manages incoming and outgoing correspondence (post, fax, email, etc.)
o Prepares and organize information materials for meetings, events, and workshops;
o Documents events, meetings, workshops and seminars within or outside the project;
o Helps prepare missions, draws up travel schedules, organizes transport of visitors and coordinates hotel reservations;
o Assist in preparing and compiling information, reports, and notes for file regarding capacity building and coordination meetings with government stakeholders and other concerned organizations in Pakistan.
o Organize the logistical details of coordination meetings, conferences, seminars and capacity building / training workshops for all projects being undertaken by the program
o Keeps abreast of forthcoming meetings and events.
o As a travel focal person was responsible for making all necessary arrangements (boarding loading and logistic) for training/workshops/meeting including budget.
o Raising PR based on approved budget and after release sending it to Procurement for PO.
o Consult with finance for charge codes for raising PRs for NFIs.
o Raising PR for NFI Goods, services etc.
o Check supplier's bills and claims for accuracy. Review-supporting documentation for processing invoices and creates GRNs.
o Post SESs, GRN for NFI Goods and Services.
o Post SES for Electricity Bills, Telephone Bills for Office, Warehouses, Filed Offices and Hubs
o Post GRN for Stationary items and other requests received from other units.
o Developed a database for incoming and out-going mails
o Responsible for handling all petty cash bills/vouchers and other office stationary
o end bills to staff for Personnel calls from mobile bills, prepare summary and send to Finance for recovery.
o Preparation of Budget for workshops/meeting based on the numbers of participants, Venue charges (accommodation charges, hall rent, Tea charges, lunch charges etc.) , Stationary required for the workshop and Workshop hand over notes etc.
o Request approval of budget from the approving officer.
o Raising of Purchase request based on approved budget and request Procurement unit for raising PO based on RFQ.
o Liaison with guest house administrator regarding hall and room booking, lunch and tea menu and the date of organization of workshop.
o Purchase of stationary items for workshop/meeting.
o Preparation of handover notes for workshops/meeting/seminars.