Administration

Maintaining working relationships with various Govt. Departments, Civil Administration and statutory bodies to ensure smooth functioning and necessary compliance with all applicable laws
Monitoring security function of the plant while safeguarding personnel and the plant
Overseeing administration and facilities management (office administration, transport, reception, telephone exchange, gate office, weighbridge, dispatch, sanitation, gardening, dispensary, fair price shop, canteen etc) at the plant
Coordinating with EHS department to ensure safety of employees & compliance to corporate EHS standards

Corporate Security

Evaluating current security situation on ongoing basis and bringing improvement in controls that will ensure robust and highest level of security to employees, visitors and assets at the plant
Collaborating with internal and external stakeholders to preempt security concerns and take appropriate measures to effectively manage crises situation
Identifying risks and analyze data received from both external and internal sources and advise management on risk mitigation plan
Providing leadership on various security and public relations committees acting in an advisory capacity
Developing and implementing a security training policy and ensuring appropriate steps are taken to ensure security compliance

Engagement & Stakeholder Management

Working with Plant Management team to develop and implement identified actions plans
Supporting Leadership Team in embedding Company’s Vision, Mission, Corporate Policies on Business Conduct, Environment, Health & Safety, Functional SOPs, Suppliers Code of Conduct, Systems and local policies and procedures at the site
Collaborate with internal and external stakeholders to preempt security concerns and take appropriate measures to effectively manage crises situation.

Risk Identification

Identify risks and analyze data received from both external and internal sources and advise management on risk mitigation plan.
Lead investigation of security breaches and advise appropriate actions in coordination with Legal team. Also ensure maintenance of all security related equipment installed in assigned locations.

Technology Upgradation

Oversee and provide direction for major security related projects and physical security technologies including but not limited to; various keys access systems, alarm systems, video surveillance systems (CCTV) and various other security related systems.

Trainings

Develop and implements a security training policy and ensure appropriate steps are taken to ensure security compliance. Provides frequent communications to the Management concerning security.

Organizational Effectiveness

Maintaining management guidelines by preparing, updating, and recommending administrative policies and procedures to meet agreed business targets
Continuously seeking to improve the efficiency and effectiveness of core admin processes and security measures
Executing CSR activities for the company that facilitate the achievement of business objectives and enhance the image of the company in the local community surrounding the plant

HR

Consistently recruiting excellent staff.
Maintaining a smooth onboarding process.
Training, counseling and coaching our staff.
Resolving conflicts through positive and professional mediation.
Carrying out necessary administrative duties.
Conducting performance and wage reviews.
Developing clear policies and ensuring policy awareness.
Creating clear and concise reports.
Giving helpful and engaging presentations.
Maintaining and reporting on workplace health and safety compliance.
Handling workplace investigations, disciplinary and termination procedures.
Maintaining employee and workplace privacy.
Leading a team of junior human resource managers.

Administration

Supervising the day-to-day operations of the administrative department and staff members.
Hiring, training, and evaluating employees and taking corrective action when necessary.
Developing, reviewing, and improving administrative systems, policies, and procedures.
Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.
Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
Collecting, organizing, and storing information using computers and filing systems.
Overseeing special projects and tracking progress towards company goals.
Building and expanding on skills by engaging in educational opportunities.
Prepare business activity reports, financial statements, and forecasts.
Make sure financial legal requirements are met.
Developing financial reporting systems.
Find ways to reduce or maintain costs by studying financial reports and business processes.
Analyze market trends to discover business opportunities and maximize profits.
Maintain up to date financial system knowledge.
Dealing with labour matters EOBI, PESSI.

Security

Dealing with labour matters EOBI, PESSI.
Develop and implement security policies, protocols and procedures.
Recruit, train and supervise security officers and guards.
Attend meetings with other managers to determine operational needs.
Plan and coordinate security operations for specific events.
Coordinate staff when responding to emergencies and alarms.
Review reports on incidents.
Investigate and resolve issues.
Create reports for management on security status.
Analyze data to form proposals for improvements. (e.g. implementation of new
technology)

Transport 

Making sure vehicles are properly maintained.
Inspecting vehicles.
Arranging repairs and routine maintenance.
Ensuring that all drivers and operators have the correct, up to date qualifications.
Reducing the risk of vehicle overloading.
Maintaining and completing accurate records.
Keeping schedules and organising team members.

Work Experience: “RAVI GREEN ENGINEERING” At the Project with HABTOOR LIGHTEN GROUP, Basra, Iraq
Duties and Responsibilities:

Oversees and administers the day-to-day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation.
Provides assistance and support to the office principal in problem solving, project planning and management, and development and execution of stated goals and objectives. Supervises the work of employees in supporting roles, including assigning workload and monitoring employee performance.
Maintain a necessary documentation system for effective storage and retireval of information.
Oversees and facilitates resources management and administration procedures and documentation for the principal.
Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions on operational and programmatic matters concerning the Office.
Organizes and facilitates meetings, conferences, and other special events; coordinates and attends committee meetings, and participates in committee discussions, as appropriate.
Coordinates the disposition and/or resolution of individual problems and disputes involving faculty, staff, students, and/or members of the general public, as they arise.
Oversees the operation of office accounts, and plans and monitors expenditures; as appropriate, develops and/or coordinates budgets for the office and associated accounts. Provides and/or oversees provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence.

Administration