Supply Chain 
Key Responsibilities:
Supply Chain Infrastructure: Identify and maintain supply chain requirements from both administrative and operational perspectives. Analyse procurement and transport needs to ensure efficient supply chain operations.
Fleet Management: Develop and manage vehicle plans, including fuel and maintenance scheduling and costing. Ensure vehicles are well-maintained and available for emergencies and breakdowns.
Logistics and Security Coordination: Collaborate with the security coordinator to secure logistics infrastructure. Select, train, and manage drivers and security staff, delegating responsibilities for locking and material releases.
Coordination and Representation: Represent the organization in supply chain coordination meetings with partners and local authorities. Participate in logistics cluster activities, ensuring involvement during cluster activation.
Compliance and Standards: Implement and adhere to supply chain procedures and country policies, briefing and supporting staff as necessary. Ensure maximum compliance with organizational standards throughout the program.
Team Management: Manage and support supply chain and logistics staff, establishing clear structures, responsibilities, and objectives. Oversee performance management, ensuring cost-effective and timely delivery aligned with program needs.
Strategic Support and Advisory: Provide advice to senior management on supply chain issues. Collaborate on budgeting, technical aspects of programs, and implementation strategies.
Emergency Preparedness: Develop and implement emergency preparedness strategies related to supply chain operations. Provide logistics training and capacity building across the program as required.
 Procurement
Key Responsibilities:
Procurement Planning: Develop procurement plans based on project requirements. Ensure timely fulfillment of needs in accordance with organizational policies.
Bid Preparation: Prepare formal bid documents for goods and services. Ensure all materials comply with procurement regulations.
Compliance and Documentation: Compile reference data from various sources to ensure compliance with policies and procedures. Inform staff and vendors about procedural requirements to streamline purchasing processes.
Record Maintenance: Maintain purchasing documents, files, and records (e.g., Requests for Proposal, vendor files) for availability and compliance with established policies and regulations.
Communication and Training: Participate in meetings, training sessions, and workshops to gather and convey necessary information for job functions.
Financial Processing: Process financial data and documents (e.g., bids, purchase requisitions) to update and distribute information supporting purchasing operations.

Order Processing: Convert requisitions into approved purchase orders, ensuring compliance with established guidelines. Review and authorize purchase orders within assigned limits to ensure timely acquisition of supplies and equipment.
Review and Accuracy: Review incoming requisitions, past purchases, and inventories to ensure accuracy and completeness of the purchasing process. Procurement and Documentation: Ensure procurements follow approved policies, maintaining a database of potential suppliers and secure records. Plan logistics and event deliveries within budget, ensuring timely invoice processing and adherence to internal procedures.
Fleet Management
Key Responsibilities:
Maintenance and Repairs: Developing and implementing a preventive maintenance program to minimize downtime and extend vehicle lifespan. Coordinating repairs and servicing with external vendors or internal workshops to ensure vehicles are in optimal working condition.
Fuel Management: Implementing strategies for efficient fuel management, including monitoring fuel consumption, negotiating fuel prices, and managing fuel cards or accounts. Ensuring compliance with environmental regulations and company policies regarding fuel usage.
Driver Management: Recruiting, training, and managing drivers to ensure they meet safety standards and operational requirements. Monitoring driver behaviour, performance, and compliance with traffic laws and company policies.
Safety and Compliance: Developing and enforcing safety policies and procedures to protect drivers, vehicles, and cargo.
Ensuring fleet operations comply with local, state, and federal regulations, including vehicle inspections, licensing, and emissions standards.
Asset Tracking and Utilization: Implementing systems to track vehicle locations, usage, and availability. Analysing data to optimize fleet utilization, identify inefficiencies, and make recommendations for improvement.
Budgeting and Cost Control: Developing and managing the fleet budget, including forecasting operational expenses and capital expenditures. Monitoring expenses related to vehicle maintenance, repairs, fuel, insurance, and other fleet-related costs.
Reporting and Analysis: Generating regular reports on fleet performance, including metrics such as vehicle utilization, maintenance costs, fuel efficiency, and safety incidents. Analysing data to identify trends, issues, and opportunities for improvement in fleet operations.
Environmental Sustainability: Promoting initiatives to reduce the environmental impact of fleet operations, such as adopting fuel-efficient vehicles, promoting eco-friendly driving practices, and exploring alternative fuel options.
Customer Service and Stakeholder Relations: Collaborating with internal stakeholders (such as logistics, operations, and procurement departments) to meet organizational objectives. Building and maintaining relationships with external stakeholders, including vehicle suppliers, maintenance providers, regulatory agencies, and insurance companies.
Warehousing
Key Responsibilities:
Warehouse Management: Supervise all warehouse functions, including shipping/receiving, packing, truckload planning, and personnel hiring. Implement and oversee safety and security protocols to safeguard operations and mitigate liabilities. Conduct daily data analysis to determine stock order quantities and identify potential shortages.
Inventory Management: Maintain accuracy in inventory levels and product availability. Use automated systems to monitor stock control and ensure efficient materials handling. Address supply issues promptly and develop creative solutions to prevent delays.
Team Leadership: Manage a team of up to 35 employees, providing motivation, training, and development. Coordinate work schedules and rosters to meet staffing needs and workload fluctuations. Handle disciplinary and grievance procedures as needed.
Vendor and Supply Chain Management: Maintain strong vendor connections, negotiate prices, and manage delivery structures. Ensure all freight receipts and deliveries are timely and efficiently managed. Keep records of information, shortages, and discrepancies to maintain current and accurate records.
Compliance and Reporting: Ensure compliance with all Health and Safety regulations within the warehouse. Produce incident and performance reports for senior management. Implement new projects and maintain high standards in operations.
Record Keeping: Update and maintain computerized and paper-based inventory and administrative records. Record all processes and functions accurately to ensure accountability and warehouse security.

- Identified logistics areas for process improvement and cost savings to ensure expectations are met.
- Negotiated contracts with outsides providers to minimize costs to the company and customers.
- Maintained, tracked, and analyzed all inbound shipments, including working with carriers.
- Completed and followed up on all registration and traffic documents.
- Communicated all emergencies, delays due to weather and carrier schedule changes to customers.
- Acted as a liaison between logistics, carriers, and customers.
- Monitored shipments to guarantee on-time delivery.
- Use personal judgment and initiative to develop effective and constructive solutions to challenges and obstacles in import/export activity and procedures.
- Selection of clearance agent.
- Freight negotiation (sea & air).
- Preparation of documents
- To obtain Phytosanitary certificate, Health certificate & Non-GMO certificate for food precuts.
- Import L/C opening / TT transfer
- Import documents follow-up
- Coordination with Liner & CHA – Collecting DO and Clearing the Goods at the earliest.
- Submission of Bank documents.  
- Management of all logistics related tasks including procurement, transport and distribution, warehousing and stock management, and management of vehicle fleets, communication systems, and assets.
- Manage and support logistics staff including ensuring appropriate team structures, clear division of responsibilities, clear objectives, and management of performance.
- Ensure that the supply chain is appropriate and cost effective, based on budget, markets, infrastructure, nature of the programs, and need for timely delivery.
- Provide advice and support to senior management on logistics issues, and collaborate with staff on budgets, technical aspects of the program, and implementation mechanisms as required.
- Develops and implements reporting processes to communicate status to management and other stakeholders
- Ensure organizational priorities are communicated to Supply Chain field partners in a timely and effective manner
- Leads design and implementation of common distribution processes and systems. Ensures that processes and systems improve service, gain efficiencies, increase capacity and reduce costs
- Influences the process for evaluating bids, negotiating contracts and monitoring the performance of third-party logistics and carriers
 

Logistics Management
§   To identify requirements and maintain all logistical infrastructures from an administration and operations point of view.
§   Identify and analyses procurement and transport requirements including those of collaborating agencies and host counterparts as appropriate.
§   Working closely with the security coordinator to ensure the security of logistics infrastructure including selection, training, and management of security staff and delegation of responsibilities for locking and material releases.
§   Represented the organization in logistics coordination meetings and ensure coordination with partners, and local authorities.
§   Ensure Plan International participation and involvement in logistics cluster activities and coordination when there is cluster activation.
§   Ensured maximum standards of logistics procedures and country policies are implemented and adhered to throughout the programme, briefing and supporting relevant staff as required.
§   Managed and supported the logistics staff including ensuring appropriate team structures, clear division of responsibilities, clear objectives, and management of performance.
§   Ensure that the supply chain is appropriate and cost-effective, based on budget, markets, infrastructure, nature of the Organization’s programmes, and need for timely delivery.
§   Provide advice and support to senior management on logistics issues, and collaborate with staff on budgets, technical aspects of the programme, and implementation mechanisms as required.
§   Where delegated, be responsible for security management in line with Plan International guidelines and procedures. Where appropriate, be responsible for developing and implementing emergency preparedness strategies across the logistics aspects of the operation. Provided logistics training and capacity building as required across the programme.   
Procurement
§   To prepare the formal bid documents for items and services to ensure that material complies with all procurement regulations.
§   Compiles reference data from a variety of sources to review compliance with policies and procedures.
§   Informs other staff and vendors regarding procedural requirements (e.g. ordering and purchasing procedures, available funds, etc.) to facilitate the purchasing process with established practices.
§   Maintain purchasing documents, files, and records (e.g. Requests for Proposal, vendor files, etc.) to ensure the availability of documentation and compliance with established policies and regulatory guidelines.
§   Participates in meetings, in-service training, workshops, etc. to convey and/or gather information required to perform job functions.
§   Processes financial data and documents (e.g. bids, incoming purchase requisitions, mail, etc.) to update and distribute information and/or acquiring resources to support purchasing operations in compliance with established guidelines.
§   Processes requisitions into approved purchase orders to update and distribute information and/or acquiring resources in compliance with established guidelines.
§   Reviews and authorizes purchase orders within assigned limits to facilitate on-site ability to acquire required supplies and/or equipment.
§   Reviews documents and data (e.g. incoming requisitions, past purchases, reconciliations, inventories, etc.) to ensure completeness and accuracy of the purchasing process.
Administration
§   Physical verification of assets/inventory items and update accordingly in the system to ensure condition and further issuance as needed.
§   Preparing purchase requests & inviting quotations for the procurements, preparing supplier selection canvass sheets/comparative statements & issuing the purchase orders in favor of the selected supplier, and maintaining the full record of purchased office stationery.
§   Made reports of the full boarding and lodging of national staff and delegation of expatriates as travel authorizations, logistics arrangements, etc.
§   Maintenance and up-keeping of office automation equipment i.e. telephone landlines, internet, photocopier, fax machine, printers, air conditioners, electric power generator, etc.
§   Arranged training workshops, meetings, seminars & other outdoor activities Monitoring of standard of services provided by the third party based on the agreement signed with them and reported accordingly to the head of the Program, maintained office filing system as prescribed by the Int’l. Head Office to save time and to increase quality and quantity of work in minimum time.
§   Scrutinized the variances of expenditures with the budget vs. actual and monitored the field activities based on budgeted data, to verify the third parties/projects payments/bills according to the job contracts signed by the parties.
§   Maintained the reconciliation of store inventories such as Non-food relief items, Office stationery, and Office fixed assets, and reconciliation of Petty cash book and correspondences with Co-partner's office, Suppliers, Governmental & non-governmental departments, and Field offices.
§   Supervised the support staff to maintain a hygienic environment in office premises, payments of utility bills with control, and analyse expenses. Supervised advertisement/publicity matters were concerned with Govt. / Public offices.
§   Maintain a strong check on communication tolls, energy equipment, and backup of these sources such as electric generator, internet, and landline telephone connections for smooth operations.
§   Issuance of fuel fleet cards along with control and analysing the expenditures, thoroughly checking on Company vehicle’s logbooks, and maintaining its record. Prepared Company vehicle’s repair and maintenance expenditures controlled and analysed the expenditures, and tried to identify the areas which exceeded the usual consumption, by the budget.
§   Maintain a record of furniture & fixtures, hired new premises for office. Building maintenance as janitorial services, office layout….etc) established
and maintained positive work relationships with government authorities for smooth administrative services.
Security
§   To ensure the security of staff, to establish safety and security risk assessment of staff and office building and its implementation.
§   Attend security meetings organized at the Area / Project Office level and maintain regular contact with other NGO/UN security focal points.
§   As a focal person for the Security Review Team (SRT); prepared emergency evacuation plans, and organized drills to ensure the implementation when required. Liaison with police and other security agencies and ensure security plans are updated regularly in collaboration with the Country Security Manager.
§   Monitor staff movement to ensure compliance with the Field Security Manuals while traveling in the field.
§   Secures premises and personnel by patrolling property; monitoring surveillance equipment; inspecting buildings, equipment, and access points; and permitting entry. Monitor alarm systems and closed-circuit television (CCTV) systems. Prevents losses and damage by reporting irregularities; and informing violators of policy and procedures. Compile reports by recording observations, information, occurrences, and surveillance activities.
§   Preparing contingency and evacuation plans reviewing the policies according to situations and ensuring implementation with the coordination of staff. And exchange the day-to-day security situation with staff for their safety and security.
§   Conduct frequent meetings to discuss the SOP and training regarding how to use the communication tools, firefighting equipment, and how to react in a panic situation, etc.
§   Maintains the organization's stability and reputation by complying with legal requirements.
§   Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; and evaluating new equipment and techniques. Contribute to team effort by accomplishing related results as needed.

Human Resource Management
§   Screening CVs for vacant positions; examine new recruitment documents such as standard forms, contracts, credentials, etc.
§   Conducting the interviews for vacant position, process of selection, and further competition of documentation up to joining report and forwarding it to central accounts for payroll inclusion update the record of all new staff under the process of employment to management.
§   Placement, transfers of potential and current employees within departments and other stations.
§   Maintained employee’s leave record i.e. sick, short, annual, maternal/paternal leaves as well as attendance/absence and in/out activities. Issuance of attendance / ID cards for hired employees.
§   Compiling & forwarding all the supporting documents that are required for the employee appraisals such as copies of resume, warning letters, appreciation letters, part performance review forms, etc. to the appraiser prior.
Handle routine administration of medical and life insurance and/or other benefits, to prepare Employees Social Security and Old Age Benefits contribution and submission to respective offices. And prepare correspondence (letters / e-mails / memos)
Administration
§   Day-to-day management of supplies, equipment, and facilities for the organization, as appropriate. And further to include inventory management, logistic, security, horticulture, and related activities.
§   Supervise advertisement/publication of tender notices/ publicity matters concerned with Govt. / Public offices.
§   Issuance of fuel fleet cards along with control and analyze the expenses. Checking of company vehicles logbooks and maintaining its record, prepare company vehicles repair and maintenance expenses and record, control and analyze the expenses spent and try to identify the areas which exceed the usual consumption, by the budget

Administration
§   Day-to-day management of supplies, equipment, and facilities for the organization, as appropriate. And further to include inventory management, logistic, security, horticulture, and related activities.
§   Supervise advertisement/publication of tender notices/ publicity matters concerned with Govt. / Public offices.
§   Issuance of fuel fleet cards along with control and analyze the expenses. Checking of company vehicles logbooks and maintaining its record, prepare company vehicles repair and maintenance expenses and record, control and analyze the expenses spent and try to identify the areas which exceed the usual consumption, by the budget
Human Resource Management
§   Screening CVs for vacant positions; examine new recruitment documents such as standard forms, contracts, credentials, etc.
§   Conducting the interviews for vacant position, process of selection, and further competition of documentation up to joining report and forwarding it to central accounts for payroll inclusion update the record of all new staff under the process of employment to management.
§   Placement, transfers of potential and current employees within departments and other stations.
§   Maintained employee’s leave record i.e. sick, short, annual, maternal/paternal leaves as well as attendance/absence and in/out activities. Issuance of attendance / ID cards for hired employees.
§   Compiling & forwarding all the supporting documents that are required for the employee appraisals such as copies of resume, warning letters, appreciation letters, part performance review forms, etc. to the appraiser prior.
Handle routine administration of medical and life insurance and/or other benefits, to prepare Employees Social Security and Old Age Benefits contribution and submission to respective offices. And prepare correspondence (letters / e-mails / memos) 

§   In my multi-shaded role as area controller with a big team of more than 200 field staff, I have managed and motivated my staff, recruit the best team, trained them for marketing specific brands.
§   Develop their skills according to company policies and employment laws; support Company at different exhibitions.
§   To prepare weekly/ monthly reports, establish and maintain a positive working relationship with government administrative authorities for the execution of promotional activities.
§   To motivate and supervise members of the marketing team to achieve the Objectives, whilst fostering a team spirit, mutual co-operation, and cross-marketing opportunities.
§   Prepare working plans for different promotional projects for the required period within the agreed budget and timescale, to execute new ideas for the promotion of different brands. 

§   In the first assignment of my career handled my office desk along with additional responsibilities in the absence of the Regional Manager. It further strengthens my professional approach and how to deal independently in a pressure environment as well.
§   My core role was to provide administrative and clerical support to the Company’s marketing and administrative operations.
§   Preparing letters/emails/memos, compiling the personnel data for further requirements, liaise with Regional Manager regarding the fulfillment of vacant positions.
§   I had also managed and purchased accessories for different promotional projects as required within agreed budgets, manage the travel arrangements as required (hotels/tickets reservation, etc.)
§   Identify suppliers and contractors for transportation of promotional activities; maintain an accurate and up-to-date filing system ensuring that all relevant documentation is kept in files. Control and analyze the expenses spent and try to identify the areas which exceed the usual consumption, by the allotted budget.