Responsibilities: Plan and coordinate administrative procedures and systems to streamline processes. End to end ownership of all Travel & Accommodation (T&A) activities for nationwide BCL,BCS, BPL,MAP staff. Liaison with Govt offices MOFA, Excise & taxation, CDA and other Govt Offices for official matters. Event Management. To develop, implement and enforce fleet & fuel management best practices, policies and procedures. Managing schedules and deadlines. Ensure the smooth and adequate flow of information within the company to facilitate other business operations.  Oversee and ensure the effective & timely Maintenance of official vehicles such as fuel change, regular car service and insurance etc in order to minimize downtime. Optimization and management of current online tools for the best possible fleet operations and cost effectiveness. Ensuring effective and timely maintenance, servicing and repairing of vehicles in order to minimize down time. Oversee facilities services, maintenance activities and tradespersons. Airport Entry Pass Processing for protocol of Top Management in restricted areas. Staff Pick & Drop management. Provide guidance to the team for the development of measurable category objectives and targets, guiding them on company policies, processes and procedures and produce regular reports. Maintain Office record and file in confidential manner. Prepare and review reports and presentations to ensure accuracy and efficiency. Ensuring Internal Customer Satisfaction and Service Delivery.

Ø  Plan and coordinate administrative procedures and systems to streamline processes.
Ø  Organize and supervise other office activities (recycling, renovations, meetings, event planning etc.).
Ø  Keep abreast with all organizational changes and business developments.
Ø  Ensure admin operations adhere to policies and regulations.
Ø  Handling official travel arrangements and protocol of employees and higher management such as hotel booking, Air tickets arrangement.
Ø  Dealing with the CAA, ASF and other Govt agencies for resolving queries and issues.
Ø  Managing schedules and deadlines.
Ø  Ensure the smooth and adequate flow of information within the company to facilitate other business operations.
Ø  Overseeing and ensuring the maintenance of official vehicles such as fuel change, regular car service and insurance etc.
Ø  Oversee facilities services, maintenance activities and tradespersons.
Ø  Processing of Airport Entry Passes for all permanent staff.
Ø  Processing of Airport Vehicle Permits for all vehicles operating inside restricted areas.
Ø  Airport Driving Permit Processing for operations in restricted areas.
Ø  Female Staff Pick & Drop management.
Ø  Maintain Office record and filing in confidential manner.  
Ø  Ensuring Internal Customer Satisfaction and Service Delivery.
 

MAJOR JOB RESPONSIBILITIES :

1. Handling official travel arrangements of SZABIST employees such as hotel booking, Air tickets arrangement.

2. Dealing with the utility agencies for resolving queries and issues.

3. Ensuring the rents are timely recovered from canteens & photocopying contractors etc.

4. Ensuring Satisfactory arrangements for the seminars, symposiums, students’ events and inaugural sessions held within and outside SZABIST.

5. Ensuring receptionist(s), security personnel, store staff and support staff including drivers, gardeners, electricians, plumbers and housekeeping staff etc. are performing their duties and responsibilities regularly in efficient and effective manner.

6. Overseeing and ensuring the maintenance of official vehicles such as fuel change, regular car service etc.

7. Preparing the Vehicle loan agreement of employees who are availing this benefit, issuing the signed copy to employee, and maintaining the record of the agreements.

8. Ensuring keys of all the offices and cars are properly kept.

9. Ensures the proper handing and taking over of shifts in the administration, store and security department.

10. Participating in university advancement activities i.e. orientation, convocation, conferences etc.

11. Maintaining inventory of fixed assets in system. To ensure the Assets moved is being properly recorded in DAR System and tagging of all fixed assets is done.

Have worked in Shifa International Hospital as Department Coordinator-Medical Staff Affairs August 2016 – Present. My responsibilities included following:
 Recruiting Medical staff (Including Medical Officers, Post Graduate Trainees) - this includes checking application forms, short listing candidates, arranging interviews with head of Department, compiling results, conducting reference checks, facilitation of new employee orientations and trainings.
 Maintains appropriate filing system to ensure safe keeping of relevant data/documents.
 Coordinate in planning and organizing Conferences, Workshops, Seminars, Grand Rounds and Guest Lectures for the medical staff.
 Coordinate event logistics, including registration and attendee tracking, presentation and materials support and pre- and post-event feedback evaluations.
 Coordinate Medicine Department Committee meeting and takes minutes as well.
 Responsible for the Medicine & Allied Resident Job Confirmation, Contract Renewal, PMDC and RTMC, conduction of Exam like Resident Assessment, MCQ’s, IMM Exam and TOACS etc.
 Maintaining the Leave Record and update the attendance management system on weekly basis and provide the data to concern head.
 Assists in monitoring residents’ duty hours and operative/case experience via regular review of data reports.
 Prepares the Monthly, Duty, Call & Academic Roster of the Residents.

Have worked in TGI FRIDAYS (MCR PVT) Islamabad as Manager in Training. My responsibilities included following :
Administration:
 Facilitate admin duties i.e. General office maintenance, management of petty cash and coordination with suppliers, warehouse.
 Maintain an updated payroll record of all employees.
 Maintain suggestion system by directing and controlling administrative technical aspects (including repair/maintenance, vendor management).
 Maintain knowledge of industry trends and make recommendations for improvement of organization’s policies, procedures and practices on personnel matters.
Training and Development:
 Map out annual training plans for management, HR, customer support
 Identify training and development needs within an organization through job analysis, appraisal schemes and regular consultation.
 Monitor and review the progress of trainees through questionnaires and discussions with managers.
 Design and develop training programs (outsourced and/or in-house)
 Help line managers and trainers solve specific training problems, either on a one-to-one basis or in groups.
 Conduct organization-wide training needs assessment and identify skills or knowledge gaps that need to be addressed.
 Maintain updated curriculum database and training records.

Have worked in Global Communities (formerly CHF International) acirc INGO Islamabad based Project as Admin Assistant. My responsibilities included following :
 General Office Management and Admin Duties.
 Take overall responsibility to provide logistics and administrative support to Peshawar based teams for smooth functioning of program activities.
 Coordination with team members and help daily operations.
 Monitoring Stock and Communicating with suppliers.