As the Administration and Logistics Officer of a field office, his key responsibilities would involve managing the day-to-day administrative and logistical operations to ensure the smooth functioning of the office and support project activities.

Oversee the general administration of the field office, ensuring that it is well-organized and equipped to support the project\'s needs.
Manage the procurement process for office supplies, equipment, and other materials required for project implementation. Maintain an inventory of office assets and supplies.
Coordinate logistics for project activities, including workshops, meetings, and events. Arrange transportation and accommodation for staff and participants as needed.
Facilitate travel arrangements for project staff and visitors, including booking flights, hotels, and ground transportation.
Ensure the security and safety of the field office and its staff by implementing security protocols and measures.
Assist in monitoring the office budget, ensuring that expenses are within allocated limits and in line with financial guidelines.
Maintain and organize office records, documents, and files to ensure easy retrieval and compliance with record-keeping standards.
Manage office communication, including handling incoming and outgoing correspondence, emails, and phone calls.
Assist with HR-related tasks, such as recruitment, onboarding, leave management, and maintaining personnel records.
Ensure that office facilities, including utilities and maintenance services, are functioning properly.
Implement health and safety policies, ensuring that the office environment meets necessary standards.
Coordinate and support meetings, including scheduling, preparing agendas, taking minutes, and distributing relevant materials.
Liaise with IT support to address office hardware and software needs and troubleshoot technical issues.
Welcome and assist visitors to the office, including arranging visitor passes and providing necessary information.
Ensure compliance with organizational policies and project requirements. Prepare regular administrative and logistical reports for management.
Promote environmentally sustainable practices in the office, such as waste management and energy conservation.
Develop and implement emergency preparedness plans to address potential crises or disasters.

Assume the Role as the primary point of contact between the Executive and internal/External Clients.
Performing a variety of clerical and Administrative duties with supervision including answering phones, making appointments, and ordering office supplies.
Oversee and manage any admin related project being initiated and ensure its proper execution.
Responsible for keeping safe system of work intact. keeping quality of the facility and quality of the product integrated.
Monitoring surveillance equipment: inspecting buildings, equipment, and access points: permitting entry
Compliance with QSHE rules at facility is the core responsibility of everyone
Schedules and organizes complex calendar activities such as meetings, agendas, luncheon arrangements, travel plans and department activities.
welcome all visitors and interacting with them.
Look into the matter of Labor and assist as per the official laws and practices
Produce professional-quality reports, presentations and briefs
Keep up to date all inwards/outwards gate passes.

• • Planning, monitoring, Budgeting and execute Maintenance and identify Operational irregularities
• Update Safety & Security Plans and conduct trainings
• Executive Protection, employment of close protection teams & Protocol functions
• Investigations, Preemption of threats, Fraud prevention
• Recruitment, Training, Appraisal of Personnel, Discipline & HR compliances
• Transport management, Travel safety & Surveillance
• Security & Safety analysis, issue advisories & assist Management in formulation of security policies
• Implementation of Company policies, Emergency Procedures & audit compliances
• Risk assessment, identification of hazards & violations as per ISO 9001:2008 (QMS) standards
• Incorporate latest trends in safety and security.
• Project Management, land acquisition & monitoring of vendors
• Event management, upkeep of living areas & Catering services
• Upkeep of assets, fire and safety equipment, serviceability and maintenance
• Inter personal skills and ability to supervise large force
• Extensive Field / Static Operational Safety & Administrative management
• Resolve all Administrative / community issues for smooth functioning of
company Operations
• Building / Network / Project Safety & Counter Threat measures
• Visitors / Material / Stores access control & Asset protection
• Industrial Relations & handling CBA unions
• Review Staff / Labor practices that may give rise to internal violence
• Liaison with LEA’s, Government Departments & District Administration

• Assist to the manager & Co-ordination with clients regarding safety/security also with main contractors &subcontractors for ensuring safety at sites & make all safety related reports share with management for better implementation.
• Monitoring, supervising the all health and safety performance at all working sites Preparation of Accident, Incident & Near miss reports.
• Advising, Developing, implementing, reviewing the safety policy, job Safety analysis and Hazards Identifications and provide consultancy to management on all issues related to Project/construction health, safety and environment.
• Providing advice and guidance on all health and safety standards
• Promoting a positive health and safety culture on-the job sites & off-the job sites
• Conducting the all kind of trainings, toolbox meetings& identifying the needs of all employees/workers, supervisors, foreman & sub-contractors
• Carry out surprise checks by visits/audits on-the job sites to determine effectiveness & adequacy of system for safety. Highlight wrong practices being followed which are not meeting safety requirements & recommend corrective actions. Keep records of the same..
• Advise..
• Follow up with project manager, project engineer to ensure that the Project staff is following up Safety measures, rules, policies, wearing Personnel protective equipment
And submitting reports.
• Housekeeping, Hand tolls, Power tools, Assembly point, Firefighting Equipment’s
• Any other subject as needed &Support Company Safety, Environmental and Quality policies and programs, Provides technical and professional proposals and advice to protect company property and personnel’s.
• Make& check necessary work permit whenever to begin the job.
• Before leaving the job site, make sure that all unfinished job such as open pit, overhead and other must have safety precaution of signboard and safety tape.
• Taking the disciplinary action against employees for carelessness.
• Inspections, audits of 100% tie-off

 To supervise the team members & responsible for to take the feedback from the team members
 Coordinate with Education District Officer regarding schools & SMCs.
 Make the daily work plan for team member’s school wise.
 To check the record of SMC (School Management Committee) that where they utilize the money which are given by the World Bank & To check that Schools are functional.
 To conduct the interviews/information regarding schools from Chairman, General Secretary and Focus Group Discussion (FGD) with community.
 Reporting to project coordinator on daily basis.

 Project Safety Coordinator
Ali M. Al-Jinnah Trading and Contracting Establishment
(February, 2013 to June, 2015)
Preparation of well sites and access roads UTECORP
Al-Khobar/Damam, Kingdom of Saudi Arabia
Major Responsibilities:
• Assist to the manager & Co-ordination with clients regarding safety/security also with main contractors &subcontractors for ensuring safety at sites & make all safety related reports share with management for better implementation.
• Monitoring, supervising the all health and safety performance at all working sites Preparation of Accident, Incident & Near miss reports.
• Advising, Developing, implementing, reviewing the safety policy, job Safety analysis and Hazards Identifications and provide consultancy to management on all issues related to Project/construction health, safety and environment.
• Providing advice and guidance on all health and safety standards
• Promoting a positive health and safety culture on-the job sites & off-the job sites
• Conducting the all kind of trainings, toolbox meetings& identifying the needs of all employees/workers, supervisors, foreman & sub-contractors
• Carry out surprise checks by visits/audits on-the job sites to determine effectiveness & adequacy of system for safety. Highlight wrong practices being followed which are not meeting safety requirements & recommend corrective actions. Keep records of the same..
• Advise..
• Follow up with project manager, project engineer to ensure that the Project staff is following up Safety measures, rules, policies, wearing Personnel protective equipment
And submitting reports.
• Housekeeping, Hand tolls, Power tools, Assembly point, Firefighting Equipment’s
• Any other subject as needed &Support Company Safety, Environmental and Quality policies and programs, Provides technical and professional proposals and advice to protect company property and personnel’s.
• Make& check necessary work permit whenever to begin the job.
• Before leaving the job site, make

 To begin baseline research of selected communities, and continue to monitor social change and new social information relevant to community empowerment;
 To identify potential leaders and/or organizers;
 To motivate and encourage potential leaders to talk to their fellow community members about unity and self-reliance;
 To raise awareness that community members themselves can move each community out of poverty, and to show them ways they can do this for themselves;
 To assist community members to identify needs and to generate solutions, identifying priority issues and to analyze their problems;
 To provide community leaders with management skills and knowledge in getting community members interested, organized and motivated;
 To develop trust, tolerance and co-operation among community members;
 To assist the community in obtaining available outside resources, warning of the negative effects of becoming too dependent upon outside resources;
 To encourage and stimulate full participation by all community members; with special attention to those who are usually forgotten, marginalized and overlooked in community decision making;
 To assist the community in obtaining information and knowledge that may be available through governmental and non-governmental agencies, through extension and outreach programmers; and
 To assist the community members in developing their own capacity and strength to the point where they no longer need the services of you the mobilizer.