Prepare and submit Project Management Plans.
Visit sites (Torkham and Chaman) to collect data for report preparation ICRC Programs and further submission.
Ensure that all projects are delivered on time, within scope, and within budget.
Develop project scopes and objectives, involving all relevant stakeholders and ensuring technical feasibility.
Ensure resource availability and allocation.
Develop a detailed project plan to track progress.
Use appropriate verification techniques to manage changes in project scope, schedule, and costs.
Measure project performance using appropriate systems, tools, and techniques.
Report and escalate to management as needed.
Manage the relationship with the client and all stakeholders.
Perform risk management to minimize project risks.
Establish and maintain relationships with third parties/vendors.
Create and maintain comprehensive project documentation.
Plan and coordinate administrative procedures and systems and devising ways to streamline processes
Assess staff performance and provide coaching and guidance to ensure maximum efficiency
Ensure the smooth and adequate flow of information within organization to facilitate other organizational operations
Monitor inventory of office supplies and purchase new material with attention to budgetary constraints.
Collaborate with department heads and senior management to ensure administrative support aligns with the organization\'s goals and priorities.
Organize and supervise other office activities (recycling, renovations, event planning etc.)
Plan and execute projects related to office improvements, relocations, or other operational changes.
Develop strategies in administrative manager functions to effectively run an organization. 
Oversee the procurement process for office supplies, equipment, and services, negotiating contracts and maintaining vendor relationships.
Review operations ensuring their compliance with policies and regulations
Manage schedules and deadlines٫ developing measures to optimize the processes
Organize facilities services٫ maintenance activities and tradespersons (e.g electricians)
Verifies that accurate room status information is maintained and properly communicated.
Coordinate and manage the allocation of resources such as office supplies, equipment, and facilities to support daily operations.
Maintaining confidentiality of sensitive and confidential information.
Remaining responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment, purchasing office supplies, furniture, office equipment etc. for staff.
 

Responsible for the cost-effective fund management and functioning of finance section, including
Accounts, payments, tax deduction, salaries, budget reviews, and feedback.
Ensures that Regional center annual budgets are prepared to agreed formats in time
Performs the duty of financial analysis and reports on a quarterly basis to the RM/RH and Director Finance.
on the variances and unit cost.
Assists the RM/RH and team in preparing the financial components of reports and or funding proposals for
Submission to donors through SMC or Chief Executive.
Liaises with Director Finance that their reporting requirements are met for timely release of funds
Liaises with internal and external auditors and facilitates the timely completion and reporting
Audited accounts.
Provides support and guidance to the other regional staff on current financial procedures including how to
Cost activities, prepare a budget and carry out financial reviews.
Ensures that all bank accounts for the Regional Centre are operated, managed, and maintained in
accordance with agreed policies and practices
Acts as one of the signatories to the accounts operated by Regional Centre. 

Procurement and Inventory and Control:

Ensures the procurements are made as per procurement policy including services like printing services, building and equipment maintenance services, travel and hotel services, etc.
Supervises appropriate stock of expendable supplies and proper inventory of the equipment, furniture, and vehicles at /under the direct control of Regional Centre
Prepare and update inventory status report and submit to NC Administration Unit on Quarterly basis after performing physical verification on regular basis.



Travel and Vehicle Management:

Oversees the vehicles management, including daily duties of vehicles/drivers and proper maintenance and smooth functioning of vehicles.
Ensures that quarterly vehicle maintenance reports are submitted to the NC Administration Unit or whenever required.



Human Resource Management/General Management:

Responsible to maintain and update the personnel files at the regional level
Facilitate the recruitment and performance evaluations process at the regional level
To ensure effective people management for smooth functioning of the team with performance objectives setting, staff performance appraisal, and job profiles for the staff.
Responsible for submission of quarterly timesheet summary and monthly leave status of all staff to HR Unit Oversees the submission and settlement of health insurance claims of staff to the HR unit.
 
Follows administrative policies and procedures and ensure the implementation accordingly

Other Responsibilities:

Promotes a knowledge-sharing and learning culture in the organization.
Coordinate and provide technical assistance for all relevant offices
Adhere to policies and promote participatory culture and demonstrate values.
Lead program planning and review meetings on a monthly, quarterly, and annual basis and as and when required.
Participate in professional development training as identified and approved by the Supervisor.
Carry out any other project-relevant activities as assigned by the supervisor.

Manage financial and administration activities to achieve financial goals.
Monitor and manage expenditures within allotted budget.
Develop and maintain standard financial and administrative procedures.
Work closely with Executive Director in preparation of Projects plan and operational budget.
Review all invoices and make the relevant payments in a timely manner.
Review accounting discrepancies and recommend corrective actions.
Assist in implementing standard accounting policies.
Ensure the preparation and maintenance of all financial records.
Supervise preparation of all monthly and annual finance reports in a timely fashion.
Supervise and manage payroll processing and tax filing activities.
Provide training and guidance to finance and admin teams as needed.
Develop overall goals for the finance and administration departments.
Identify and resolve financial and administrative issues.
 Manage the accounting, finance and administration components of the program in organization including the various petty cash funds and field office finance, accounting and administrative activities;   Ensure consistency with standard operating procedures, policies and accounting principles.   Develop procedures for monitoring and analyzing project budgets, which allow accurate projection of expenditures and comparisons of actual and budgeted spending.
Coordinate monthly requests for funds, based on budget and cash flow projections, to ensure the project has all necessary funds for operations.
Coordinate and oversee program tendering and procurement activities in country
Advise project staff on financial health through the provision of regular and timely financial expenditure reports.
Review and approve all vouchers prepared by the finance assistant (disbursement, receipt and general journal vouchers) for expenditures and ensures that expenses are reasonable, allowable and allocable to the project.
   

Design the auditing process using common standards of practice, company policies, business goals and industry regulations
Indicate areas where risk is found in order to generate a more complete picture of financial responsibility.
Analyze adherence with budgetary standards and guidelines using financial data and balance sheets.
Review all financial materials and procedures in order to spot errors, inefficiencies or instances of misuse.
Confirm a company’s or individual’s profitable holdings, account balances or debt obligations by reviewing databases and other financial sources of information.
Document all internal processes within an audit; list all data sources; detail all conclusions after an investigation.
Update the internal organization’s team members with periodic status reports, meetings and other important developments; publish a report after completing an inquiry.
Work to develop new standards of practice within a company in order to increase accounting accuracy and integrity.
Provide assistance in the case of an outside firm’s auditing of the organization.
Reflect on historical and current budgetary trends found in the data.
Maintain a high level of knowledge and expertise within the field by participating in professional development.
Keep all sensitive information confidential and secure.
 Perform night audit of hotel and outlet for revenue as per existing procedures.
Prepare pre post room revenue report audit and assess adjustment after revenue posting.
Perform daily audit of housekeeping report and study occupancy reports to ensure accuracy.
Administer and compile daily Restaurant Revenue Report data and perform audit on Service journals and r tapes to classify under different heads.
Monitor audit journals and reports from front office computer system and point of service.
Perform adjustments and corrections and rectify all computer problems that occur during night shifts.
Operate front office operating system to generate revenue or allowances and or expenses reports in the form of the Guest Ledger Summary and the Daily Restaurant Summary.
Prepare daily balance sheet of all revenue and settlement accounts every night and file up details for reference.
Administer and reset accounting system for all new operations.
Manage Payroll, General Ledger, Accounts Receivable and Accounts Payable for accountability and transparency for all audits.
Attend any guest calls and ensure compliance to all rules.
Identify and resolve all guestcomplaints and problems to facilitate maximum comfort for guests.
Develop goals based on occupancy and average rate to offer superior quest service for every guest.
Develop rapport with all customers and know how they feel about stay arrangement.
Ensure proper maintenance of credit and accounting procedures.
Develop and implement new methods to streamline and optimize operations.

Manage financial and administration activities to achieve financial goals.
Monitor and manage expenditures within allotted budget.
Develop and maintain standard financial and administrative procedures.
Work closely with Executive Director in preparation of Projects plan and operational budget.
Review all invoices and make the relevant payments in a timely manner.
Review accounting discrepancies and recommend corrective actions.
Assist in implementing standard accounting policies.
Ensure the preparation and maintenance of all financial records.

Monitoring daily communications and answering any queries.
Preparing statutory accounts.
Ensuring payments, amounts and records are correct.
Working with spreadsheets, sales and purchase ledgers and journals.
Recording and filing cash transactions.
Controlling credit and chasing debt.
Invoice processing and filing.
Processing expense requests for the accountant to approve.
Bank reconciliation.
Liaising with third party providers, clients and suppliers.
Updating and maintaining procedural documentation.