To secure a position in International / Multinational organization. Where I can work in handling office administration and coordinating activities effectively using the best of my Potential through teamwork. Applying the knowledge – acquired academically backed up by a high degree of commitment, interest and diligence to work, I will always aim to contribute to the complete satisfaction of my Employer.
Confident to undertake tasks in challenging environment. Confident of delivering results and ability to work under pressure and stressful work environment. Excellent skills in administration and secretarial activities.i have 16 year experince in difrent field administration,public relation,personal secretry,communation officer and other mention in my cv
Working as PS To Chairman Skill development Council,Ministry of Fedral Education and Proffessional Training Govt. of Pakistan
Executive Secretary/Staff Officer to
Chairman Skill Development Council (Govt. of Pakistan)
CEO Hotel Crown Plaza
MD Pak Iron & Steel Casting
President IIA & EFP ISB Chapter & Hotel & Motel Association
Chairman Founder Group ICCI
SV Chairman Pakistan Steel Melters Association
05-01-2018 to date
ü The duties shall be such as will be assigned by Managing Director from time to time, and shall include the duty of deputising for other officers of the Council when required. The duties may include but are not limited to:
ü Providing administrative backup and support for their supervisor/line manager to achieve key goals, objectives and tasks;
ü Supervising staff and deputising for their supervisor/line-manager as required;
ü Participating as an effective team member towards the efficient operation of their department/section;
ü Maintaining accurate records and files;
ü Taking initiative and being proactive in addressing issues;
ü Assisting with the implementation of change and delivering quality services;
ü Managing the performance of a section or function within a department;
ü Working effectively with staff, members of the public, public representatives, external agencies and various Council departments.
ü Managing the daily/weekly/monthly agenda and arrange new meetings and appointments
ü Support and facilitate the completion of regular reports
ü Develop and maintain a filing system
ü Check frequently the levels of office supplies and place appropriate orders Make travel arrangements
ü Document expenses and hand in reports
ü Drafting letters and other documents
ü Recruit new administrative employees, then orient and train them for their specific job descriptions
ü Provide technical and logistical support for all administrative personnel
As a Company Secretry in
Islamabad Industrial Association (IIA)
Woking a Secretry in Employers fedration of Pakistan (Islamabad Chapter)
working as Staff officer CEO Hotel Crown Plaza Islamabad
woking as Manager Administration & Communication
Techno International (CA- No Limits) Register From PEC
ü Maintains all Admin, HR, Project and Directors personals Files
ü Manage all office works Site offices, Personal, Cortes PEC, and PHA
ü Implementation of operational Strategies Support to administrative and logistical Services Support to office maintenance and assets management
ü Support to knowledge building and knowledge sharing
ü Provision of utilities including electricity, water and sewage
ü To maintain the record of supporting documents for payments
ü Drafting terms of reference of support staff and undertake follow up activities in recruitment and selection of joiner candidate.
ü Monitor, follow up and provide assistance to the building management system
ü Provide assistance in timely and cost effective mobilization of building management services and monitoring progress and finding ways and means for improving building management services
ü Attend all company legal cases in Courts
ü Manage the Office to include all non-development staff, office equipment, utilities, routine and emergency maintenance requirements
ü Ensure accurate and timely monthly and final project closing financial report.
ü Reconcile the bank and petty cash
ü Resolve accounting discrepancies and irregularities
ü Maintain staff files to include; leave attendance and disciplinarians.
ü Supervision of Head office Diamer Bhasha Dam project, Mangla Dam Raising project, G10/2 PHA Housing Project Staff.
ü Maintained HR, Administration, Projects and Personal Files
ü Dealing with Visitors, Government organization PHA, PEC Courts and Police Station
ü Assist to CEO, Managing Director, Director Administration, Manager Administration and Manger Accounts
Makes Prequalification
Woking As Customer & Admin Manager
ü Manage Maine Reception and Marketing and Sales
ü SuperviseElectric/HVAC/Plumbing/Security/Sales/Housekeepingdepartments
ü Department
ü Lock after all complain about maintenance security parking
ü Assist Billing department
ü Assist Manager Operation/MD and all Directors
ü Coordinate with facilitator Campiness Nayatel/ PTCL/WAPDA and Sui Gas
Ø Assist in work relating to administration and logistics of Programme Support Unit.
Ø Responsible for secretarial functions of the office including on-going programmatic activities.
Ø Scheduling appointments and securing engagements for President PML Chudhary Shujhat Hussain (Former Prime minister of Pakistan and Secretary General PML.
Ø Arrange flight booking, hotel reservations and transport facility.
Ø Organize meetings/CWC meeting, CEC meeting Press Briefing.
Ø Assist in procurement and follow-up for equipment and supplies.
Ø Maintain and update contact list (quarterly) in the Government & Private sector partners.
Ø Assist chairman Prime minister public complaint cell.
Ø Maintenance and update of records and files of PCB.
Ø Receive and confirm invitations from Embassies, Diplomats, Ministries, Prime Minister House, President House and parliamentarians.
Ø Filing, e-mails, scanning, faxes and letters correspondence.
Ø Taking phone calls and extendedly support to regional reception desk.
Ø Making reservations for restaurants.
Ø Telephone handling.
woking as manager Admin
v Manage of Office Administration and HR Department
v Prepaid Office Staff Salaries, Expense etc
v Supervise Head Office Staff and Field Staff
v Dealing with Clients and Banks
v Assist to Director and CEO
v Maintain all office Record
v Prepare of Invoices, Bills, Purchase Order
Make local and international travel arrangements
Ø Responsible for arranging and attending meetings with executive officers
Ø Prepared daily reports and updated the same to the manager
Ø Responsible for arranging training sessions for the employees
Ø Handled the tasks of managing calendars, scheduling meetings and filing expense reports
Ø Assisted with the coordination of the weekly and monthly Manager's meeting
Ø Maintain the Concern’s transport pool vehicles daily and monthly logs.
Ø Issue vehicles to staff as per policy & procedure.
Ø Maintain/compile monthly reports on vehicle use and fuel consumption, vehicle mileage summary, personal usage deduction to relevant staff.
Ø Keep updated Admin & Assets Officer in case of any major variation.
Ø Maintain a file for all Concern vehicle/s with all relevant information and repair and maintenance Record.
Ø Assistance in Assets and inventory coding.
Make sure the asset or inventory code in
Þ Prepared management reports and maintained proper records of files
Þ Responsible for maintaining good rapport with the officers and staff
Þ Handled the charge of answering phone calls
Þ Responsible for arranging and attending meetings with executive officers
Þ Prepared daily reports and updated the same to the manager
Þ Responsible for arranging training sessions for the employees
Þ Handled the tasks of managing calendars, scheduling meetings and filing expense reports
Þ Assisted with the coordination of the weekly and monthly Manager's meeting
Þ Maintain the Concern’s transport pool vehicles daily and monthly logs.
Þ Issue vehicles to staff as per policy & procedure.
Þ Maintain/compile monthly reports on vehicle use and fuel consumption, vehicle mileage summary, personal usage deduction to relevant staff.
Þ Keep updated Admin & Assets Officer in case of any major variation.
Þ Maintain a file for all Concern vehicle/s with all relevant information and repair and maintenance Record.
Þ Assistance in Assets and inventory coding.
Þ Make sure the asset or inventory code in mentioned on the document
Þ Tagged new purchased items as per the code assigned.
Þ Provide assistance to logistic Officer in day to day purchasing.
Þ Prepare SR/Job card.
Þ Taking quotation from market and process payment.
Þ Maintain file of payment and keep record of payments in chronological order.
Þ Provide support to Admin & Assets Officer in maintenance of Office,
Þ Facilitation for accommodation for the Expat & Visitors & Event management.
Þ Work as replacement in absence of front desk attendant.
Þ Facilitate maintenance and support of all office technology infrastructure components including servers, telecom hardware, LAN, videoconferencing and voice systems, backup power systems, and PCs;
Þ Responsible for preparing outgoing mail and correspondence like faxes, e-mail and overnight packages
Þ Maintain and update record of TAs
Þ Coordinate and arrange hotel reservations
Þ Coordinate and arrange travel reservations and arrange air tickets
Þ Verifying and processing of hotel and air travel invoices
Þ Review and process payments related to travel, hotel and various bills.
Þ Admin section filling / record keeping
Þ Assist HR Manager in scheduling interviews
Þ Maintain mails record incoming/ outgoing
Þ Record keeping of all official correspondence both electronic and manual.
Þ Assist Program staff in making arrangements for workshops, seminars & meetings
Þ Maintain and update contact list (quarterly) in the Government & Private sector partners.
Þ Handled the tasks of recording and transcribing minutes of meetings as per requirements
Þ Handled the tasks of assisting and monitoring budgets
Þ Organized and maintained file correspondence, systems and other essential records
Þ Responsible for coordinating department schedules and making appointments with clients
Þ Assisted in reviewing the plans and monitoring variances in the organization
Þ Performed other administrative tasks as required
Þ Maintaining files of all mail received/dispatched.
Þ Recording mail through courier. Maintain close liaison with Courier Company.
Þ Provision of photocopies of material from the registry files, as requested by staff. Assistance in the collection of reference and background material from registry files
Þ Establishment and maintenance of records system of file movements within the office; maintenance of the office circulation and reading files
Þ Operation and management of the telephone switchboard in accordance with appropriate protocol
Þ Maintain an accessible filing system in the project relating to admin and finance
Þ Coordination of travel agencies, and other administrative surveys, surveys for organization of common services.
Þ Support with protocol matters, registration of staff, coordination with local authority on space and other administrative matters. Supervision of cleaning services.
Þ Coordination of transportation services, regular vehicle maintenance and insurance.
Ø Make local and international travel arrangements
Ø Maintain and update record of TAs
Ø Coordinate and arrange hotel reservations
Ø Coordinate and arrange travel reservations and arrange air tickets
Ø Verifying and processing of hotel and air travel invoices
Ø Review and process payments related to travel, hotel and various bills.
Ø Admin section filling / record keeping
Ø Assist HR Officer in scheduling interviews
Ø Maintain mails record incoming/ outgoing
Ø Record keeping of all official correspondence both electronic and manual.
Ø Assist Program staff in making arrangements for workshops, seminars & meetings
Ø Maintain and update contact list (quarterly) in the Government & Private sector partners.
Ø Arrangement of all meetings, Conference and all office Program Preparation of vehicle fitness report keeping a track record of driver’s complaint log.
Ø Arrangement and planning pick and drop routes.
Ø Checking of vehicle lubrication, filters, fuel consumption and also diagnosis of vehicle related problems.
Ø Supervising vehicle repair work and assist in the purchase of various parts for vehicles.
Ø Daily checking of log books.
Ø Allocation of duties and preparation of driver timesheets and overtime.
Ø Receive new office vehicles, carry out inspection and ensure appropriate completion of initial running
Ø Ensure timely payment of road and other vehicle taxes
Coordinate with the procurement department in renting of cars .
Ø Carry out minor maintenance/repair of office premises.
Ø Make sure office is neat and clean and the janitorial staff performs the duty properly
Ø Coordinate with vendors who are providing operational services through contracts to JSI, these include Friend and Co, Photocopier, and Fax Machine etc.
Ø I am completely aware of the working Photocopier machine, Binding machine, fax machine and other equipments, purchase office Supplies,
Ø I coordinate with courier services, venders, Coordinate with companies who provides janitorial services
Major Job Responsibilities are as follows:
Ø Exchange(PABX) and front Desk Handling absent of receptionist
Ø Make local and international travel arrangements:
Ø Maintain and update record of TAs
Ø Coordinate and arrange hotel reservations
Ø Coordinate and arrange travel reservations and arrange air tickets
Ø Verifying and processing of hotel and air travel invoices
Ø Review and process payments related to travel, hotel and various bills.
Ø Admin section filling / record keeping
Ø Assist HR Manager in scheduling interviews
Ø Maintain mails record incoming/ outgoing
Ø Record keeping of all official correspondence both electronic and manual.
Ø Assist Program staff in making arrangements for workshops, seminars & meetings
Ø Maintain and update contact list (quarterly) in the Government & Private sector partners.
Ø Arrangement of all meetings, Conference and all office Programs
Ø Arrangement of tea ,coffee and lunch in office meeting
Ø Carry out minor maintenance/repair of office premises.
Ø Make sure office is neat and clean and the janitorial staff performs the duty properly
Ø Assist in the distribution of IEC material.
Ø Coordinate with vendors who are providing operational services through contracts to JSI, these include Friend and Co, Photocopier, and Fax Machine etc.
Ø I am completely aware of the working Photocopier machine, Binding machine, fax machine and other equipments, purchase office Supplies,
Ø I coordinate with courier services, venders, Coordinate with companies who provides janitorial services