Logistics/Procurement

Manage the chain of supplies.
Arrange & set procurement planning with programme staff before starting of the projects.
Procurement of goods/services as per SIF policy.
Timely delivery of items to the requester.
Receive the supplies ordered and keep their follow-up up to date;
Ensure that all purchase procedures are followed any discrepancies to be reported to the concerned.
To keep records and maintain list of suppliers and local repair/maintenance shops, and to conduct price comparisons among them, in order to get the best deals.

Draw up a planning of the monthly purchases;

Keep the different departments informed of the treatment given to their orders;
Check the supplies (quality, price, procedure) ;
Follow the management of stocks (storage conditions, report, expiry date) ;
Check delivery to the departments;
Supervise allocation and use of equipment;
Ensure installation, maintenance and repairs of the equipment;
Update the equipment list of the mission ;
Supervise the management, the renovation and maintenance of structures needed for the functioning (office, guesthouse, warehouse);
Supervise the use made of the communication means.

Fleet Management

Supervise the management of the pool of vehicles: maintenance, daily planning.
Supervise. Monitor and train the drivers.
Monitor regular consumption of vehicles.
Monitor regular checks of vehicles by driver and all equipment placements in the vehicle.
Design weekly vehicle allocation plan for staff members.

Security

Assist CLM for the security assessment of premises (Warehouse, Office, guesthouse etc)
Assist CLM to design country security plan in country level context.
Share security updates and meeting minutes with CLM.
Attend regular security forum meetings and share updates.
Provide roaster to Security Guard in the beginning of every month.
Supervise and monitor security guards.
Provide training on Personal & travel safety and security to staff members
Monthly reporting and incident reporting.
Process expat travel NOC for project area visits

Reporting

Write a logistics report: narrative of activities, stock reports, reports on donations in kind, list of car prices, equipment list, logistics organization 
Write minutes of meetings ;
Write reports on incidents ;
Security updates and reporting.

Daily recieved foods & NFI items from World Food Program to distribute in Khyber (Tirah) Agency. 


Analyse the execution of operations according to different warehousing situations and contingencies.


Analyse the information flow for end-to-end warehouse processes from order initiation to receiving, handling, distribution and storage.


Coordinate resolution of facilities, equipment, infrastructure and system breakdown to minimise downtime.


Evaluate methods and techniques to manage dangerous goods.


Evaluate technology solutions and automations to improve processes.


Evaluate warehouse storage, layout and Material Handling Equipment (MHE) plans.


Evaluate warehousing standards for quality management systems.


Gather information on the latest technology trends.


Manage warehouse planning methods, warehouse storage and layout plans.


Perform safety and health risk assessment.


Plan measures for calculating operational efficiency, utilisation and productivity.

Manage and supervise all the activities.
Manage all supplies.
Provide all medical Aid.
Manage all inventory.
Maintain data entry and update record on daily basis.
Provide all data enry level job. i.e. compsoing, online entry and update database.

Responsibilities & Achievements:
• Receive and measured the daily routine materials length x width x depth wise.
• Prepare Road Travel Request
• Maintain attendance; leave records and control of labors at sites.
• Maintain entry registers with full record on daily, weekly and monthly basis.
• Preparation of good received note
• Maintain files and full record of goods transport challans
• Ensure that the hand over documents of items procured by Area office/CO to selected community implementing organizations is well documented
• Ensure that the procurements made in the field are all properly documented; vouchers for payments and other supportive documents should be filled and shared with the supply chain section.
• Implementing duty roaster of drivers and checking log book on daily basis, particularly vehicles during field visits.
• Receiving of material quality form.
• Any other duty assigned by the program.
Achievements:
• Controlled & Managed Supply through my own made database in Excel Sheet the inventory of All running CMPs of district Charsadda & Nowshehra.
• Computerised & Managed 1,113,853 CFTs of construction materials & 38,105 bags of cement etc for cross checking.
• Received & issued 88560-cft shingle in a week.
• Handled project site matters and kept track record of the progress and follow ups on each activity under taken or in progress.

Responsibilities:
• Fully responsible of all the warehouse management.
• Responsible for stock movement on a daily basis and prepare monthly stock and asset reports.
• Competent and have strong command on warehouse and inventory procedures.
• Fully maintain warehouse and Assets procedures.
• Receive the goods as per the description on the purchase order/request.
• Maintain Helios which is registered trademark online software for supply chain.
• Maintain all official and original records of the commodities/goods for audit and reporting purposes.
• Supervise Warehouse Labors and warehouse Guards.
• Ensure the timely Receiving and Deliveries to Programming Staff.
• To coordinate with Supervisor and All Program Staff.
• Ensured Proper Stacking and Filing of GRN, Store Release, Waybills, forms (bilty) etc.
• Ensure timely Report to Supervisor and Update Electronic Physical Stock Report.
• Ensure timely payments to Labors.
• Display bin and stock cards on each item in the warehouse.
• Monitor stock level and supervise up to 30 staff members,
• Manage warehouse costing, budgeting and forecasting.

Skills
• Self organized and able to work in a multi cultural environment.
• Effective written and verbal communication skills.
• Safely keep the resources of the organization in my custody.
• Good negotiation skills.
• Train other personnel.
• Able to use the computer effectively, to keep a stock of all the material.
• An active team player, and able to work as a team.

Responsibilities:
• Enters, updates and verifies data (e.g., telephone billing numbers, vehicle fuel usage, repair histories, etc.
• Prints and reviews data entered etc.) to ensure completeness and accuracy.
• Maintains detailed and accurate records (e.g., analytical cases, etc.) in order to accurately retrieve data.
• Queries Electronic Mail System (EMS) and/or Lotus Notes for dissemination of information to section personnel.