Responsible for the Supervision and implementation of all activities at the CoPC and in outreach as required under the Global Fund Grant
Responsible for the financial management of the project related activities at CoPC site
Develop monthly work plans and reports of the project activities for the submission to head office.
Conduct regular advocacy sessions with key stakeholders at project site office
Review and verify data collected by the Outreach Workers (ORWs) as well as computerized data.
Ensure daily data entry by the designated staff in project MIS.
Carry out coordination and communication with the project site staff through organizing regular meetings.
Maintain record of all project related meetings, delegations and visits etc.
Review daily reports of ORWs to identify field related issues and provide feedback to the field staff.
Verify stocks, generate demands and spot check supplies of the commodities and pharmaceutical products on regular basis.
Maintain good contact and relationship with local police, government authorities and significant members of the community
Responsible for the project related procurement and supply management and repair and maintenance of capital assets
Regularly monitor project activities to identify gaps and weaknesses, to verify the results against set targets and to access service delivery needs
Ensure proper and effective implementation of administrative procedures

Job Description
1.      Petty Cash

  Petty cash management - Compute, classification and summarize of petty cash expenses, reimbursements, claims, disbursement etc. for project and office to make sure payment amounts, records and supporting documents are correct
 Ensure all accounting duties are compliance with company Finance policy and reporting standards
 Maintain proper filling system
 Maintain petty cash and ensure that all the items are purchased on compatible market price.
 Responsible for the financial management of the project related activities at CoPC site

2.      Store

  Responsible to Maintain Stock Maximum/Minimum Level
  Maintain Stock Record on Daily Basis
  Keep Update Bin Card On Daily Basis
  Issue Stock As Per Given format
  Ensure that Stock Related Data is Computerized Regularly, in addition to the Maintenance of Physical Stock Register.
  Performing physical inventory counts periodically to ensure the data records match the actual inventory levels
  Follow FIFO and LIFO method.
  Make Sure Stock Issuance Requisition timely and keep in touch with head office warehouse to avoid any stock shortage.
  Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies
   Stock Consumption Check Physical VS MIS

 
3.      Fleet Management
 

 Responsible for the maintenance, repair of Office Vehicles
  Maintain Fleet Card Record Slips & Report for submission to head office.
  Responsible to Review log Book Entries Daily Basis.
  Responsible to Make Sure Timely Repair and Maintenance
4.      Admin & Other Related Responsibilities
  Provides administrative support to ensure efficient operation of office
  Answers phone calls, schedules meetings and supports visitors
  Maintain Office Assists and Keep in Good Condition
  Makes travel arrangements for staff such as booking , cars, and hotel or restaurant reservations
  Prepared Payroll Every Month
  Maintain Staff Personal Profiles
  Prepared Job Ads
  Prepared Staff Work Plan,
  Prepared Meeting Minutes
  Responsible for the project related procurement and supply management and repair and maintenance of capital assets
  Regularly monitor project activities to identify gaps and weaknesses, to verify the results against set targets and to access service delivery needs
  Ensure proper and effective implementation of administrative procedures.



Successfully Implementing the program as per assigned targets



Total: Team 17
AAA Officer:1
 DEO:1
HTC:1
FORW-1
SMZ – 2
PMD-1
Driver-1
OSA-1
Barber-1
 ORWs:6
ORS-1

  Maintain Working Relationships with the Corporate Client .i.e. Telenor, Atlas Honda, Nokia, McDonalds, Etc.
  Manager Projects of Clients Related to Indoor/Out Door Advertising.
  Close Liaison With Related With Department for Installation i.e. Designing, Printing, Fabrication, Finance, Department for smooth working
  Liaison with clients to keep them informed and updated with the progress of their campaigns
  Handle and satisfy client queries and concerns on immediate basis
  Coordinate with operations/production for timely and on-specs quality deliveries
  Cross-sell the wide range of available solutions to clients
  Ensure optimum utilization of resources and streamline business operations
  Provide advice on the full range of products, also liaising internally to maximize knowledge
  Process invoicing and billing through Accounts
  Deliver quality client services
Record and report

1.      Data Entry Operator

  HR Data Entry and Data Management (Excel & ERP)
  Accounts Data Management (Excel & ERP)
  Purchase & Inventory (Excel & ERP)
  Fabrication Data (Excel & ERP)
  Payable & Receivable (Excel & ERP)


2.      Accounts Data Management 
  Prepared Accounts Ledger
  Daily Expenditures Report (Daily, Monthly and Yearly)
  Vendor Invoice Entry On ERP
  Prepare all types of the voucher
  Filing of Voucher
  Reporting purpose working in Excel.
  Computerized Book-keeping
  Monthly & Annually Financial Statements and reporting to Head Office
  To maintain Parties Ledger, Cash Book and computerized record it.
  Handling petty cash and assist in the manager’s daily operations

3.      Store Department.

Manage Purchase & Inventory (Hard & Soft