Prepares timely and accurate monthly financial statements (Balance Sheet,
Statement of Cash Flows, P&L Budget v/s. Actual and One Page Management Report).
- Tracks accounts payable, prepares payment requests, prepares cheques for Executive Director’s signature.
- Tracks accounts receivable. Manages payroll. Prepares allocation spreads for indirect expenses as needed.
- Prepares for and manages annual audit process. Maintains contract file and  ensures payments
match contracted amounts.  
- Manages banking relationships, including transition to new bank. Prepares annual tax filings
with assistance from auditing firm.
- Preparation of advertisement for hiring, providing staff to concern department, screening the
documents as per job requirement and prepare basic documentation of employee for HR record.
- General orientation, record completion, general correspondence, monthly reports,
filing personal records,   staff status and maintenance. To maintain and  keep track of the
department records.
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes
- Recruit and train personnel and allocate responsibilities and office space
- Assess staff performance and provide coaching and guidance to ensure maximum efficiency
- Ensure the smooth and adequate flow of information within the company to facilitate other
business operations
- Manage schedules and deadlines
- Monitor inventory of office supplies and the purchasing of new material with attention to
budgetary constraints
- Monitor costs and expenses to assist in budget preparation
- Oversee facilities services, maintenance activities and trades persons (e.g electricians)
- Organize and supervise other office activities (recycling, renovations, event planning etc.)
- Prepare all personal confidential files, daily individual leaves, medical care benefits, overtime records,
  all typing job and other documentation.
- To maintain Leave Records, Overtime Record of the employees daily / monthly and yearly.
- Ensures availability of records / reports of various committee reviews and meetings.

Review and timely submission of statutory, quarterly and monthly financial statements and other internal reports to the management.
Manage and oversee the daily operations of the accounting department.
Manage and coordinate business and operational activities to include budget preparation, maintenance of records, Inventory control procedures, payroll data and accounting records.
Review the company's departmental budget and forecast on a periodic basis.
Report to management on variances from the established budget and the reasons for those variances on monthly basis.
Analyzing financial information (e.g. revenues, expenditures and cash management) to ensure all operations are within budget.
Design and implement an inventory tracking system to optimize inventory control procedure.
Examine the level of supplies and raw material to determine shortages.
Document daily deliveries and shipments to update inventory.
Prepare detailed reports on inventory operations, stock levels and adjustments.
Perform daily analysis to predict potential inventory problems.
Order new supplies to avoid inefficiencies or excessive surplus.
Recruit and train new staff.
Ensure the inventory counts are done on monthly basis, the variances are analyzed and the relevant entries are passed on timely manner.
Submit accurate inventory reports on timely manner.
Monitoring all type of CAPEX and OPEX costs recording in the system.
Negotiate with vendors for the annual corporate asset insurance and keeping follow-up for receipt of claims on a timely basis.
Periodic review the fixed asset register and its reconciliation with the G/Ledger.
Responsible for the recording and accurate filing of all fixed assets in the fixed Asset ledger.
Timely recording the depreciation for all fixed assets.
Review of all type of fixed assets additions through fixed assets module in the system
Assist in formulating the company's future direction and supporting strategic initiatives.
Ensure good relationship with the company bankers and handle all the banking activities.
Participate in key decisions as a member of the executive management team.
Manage the accounting, legal, tax, and treasury departments.
Implement operational best practices, Oversee the issuance of financial information. Report financial results to the Management,
Ensure timely conclusion of the statutory audit and quarterly reviews.
Ensure that record keeping meets the requirements of internal & external auditors and government departments.
Maintain relations with external auditors and investigate their findings and recommendations.
Manage, train, develop and motivate staff to perform their tasks in more efficient manner.

Supervise all accounting activities and provide guidance to accounting staff in all areas of work.
Prepares timely and accurate monthly financial statements (Balance Sheet, Statement of Cash Flows, P&L Budget vs. Actual and One Page Management Report).
Responsible for all entries made (or posted) in the general ledger.
Review detailed general ledger to insure proper expense and income allocation and assist the General Manager in preparation of all balance sheet schedules and reconciliations.
Prepare the monthly bank reconciliation.Verify that all necessary entries to the general ledger from the bank statement are made.
Tracks accounts payable, prepares payment requests, prepares cheques for signature.
Review all A/R adjustments for approval by the General Manager ensuring that all adjustments have supporting documentation.
Assist the A/R Accountant in month end procedures to close A/R, bill member statements, and produce other relevant accounts receivable reports.
Assist the A/R Accountant in collection of older accounts receivable and monitor the compliance with written collection procedures.
Review of all type of revenue recording in the system
Review of monthly, quarterly and annual Financial Statements
F & B Cost Controller:
Verifies food and beverage invoices on a selective basis and occasionally checks invoice unit costs to match them with the market quotation sheet.
Reviews total food and beverage requisitions for pricing and extension accuracy
Works with the Executive Chef to co-ordinate tracking of high cost items in the food area.
Updates menu costs quarterly for all outlets and meal periods.
Observes storeroom and kitchen inventory procedures and takes action when necessary.
Prepares preliminary food and beverage cost report to summaries purchases.
Works closely with the Restaurant General Manager to develop menu pricing of food and beverage products.
Follows all applicable laws, especially in accounting policies, procedures and guidelines
Assists/helps accounts payable clerk with all related accounts payable tasks
Examines all food and beverage invoices, verifying quantities ordered and received against the food order sheets and purchase orders.
Ensures that all items requisitioned are properly accounted for by observing the requisitioning process.
Maintains costs percentages on a daily basis for both food and beverage and prepares a daily report
Monitor daily receiving of fruit, vegetable, meal, chicken and sea food.
Spot checking of the all food & beverage outlets.
Review ordering of as and when required items of Food & Beverage and General items, keeping in mind that inventory, levels must be kept as low possible without compromising the efficiency of the hotel.
Monitor quarterly inventory of crockery cutlery and linen.
Responsible for finalization of monthly reconciliation of food, beverage, general and engineering.
Responsible to report daily food cost to the management.
Assist and organize training, development and administration of all subordinate Associates so that they can perform their functions effectively.
attends weekly Food & Beverage Executive committee meeting, headed by General Manager

Prepares timely and accurate monthly financial statements (Balance Sheet, Statement of Cash Flows, P&L Budget vs. Actual and One Page Management Report).
Tracks accounts payable, prepares payment requests, prepares cheques for Executive Directors signature.
Tracks accounts receivable. Manages payroll. Prepares allocation spreads for indirect expenses as needed.
Prepares for and manages annual audit process. Maintains contract file and ensures payments match contracted amounts.
Manages banking relationships, including transition to new bank. Prepares annual tax filings with assistance from auditing firm.
Maintain the fixed asset records/registers and related depreciation accounts, and ensure that the all transactions relating to fixed assets including, acquisition, disposal, retirement, depreciation etc. are properly reflected in the accounting books & records in accordance with the Companys accounting policies.
Prepare the required information for management reporting on sales, outstanding debts, receipts/collections, cancellations, forfeiture, refunds and etc. for management.
Preparation of advertisement for hiring, providing staff to concern department, screening the documents as per job requirement and prepare basic documentation of employee for HR record.
General orientation, record completion, general correspondence, monthly reports, filing personal records, staff status and maintenance. To maintain and keep track of the department records.
Prepare all personal confidential files, daily individual leaves, medical care benefits, overtime records, all typing job and other documentation.
Prepare Monthly Salary Confirmation Report for onward submission to Accounts Department.
To maintain Leave Records, Overtime Record of the employees daily / monthly and yearly.
To handle the orientation program of new employees to prepare appointment letters, record manual etc. Keep update the employees data and attendance records, Outgoing & incoming mail and give the instruction to be subordinates.
Ensures availability of records / reports of various committee reviews and meetings.

Carry out approved transactions
Oversee and reconcile petty cash
Maintain general financial records
Monitor and report on outstanding accounts
Maintain the computerised accounting system, using Peachtree
Reconcile all accounts each month, to balance sheet
Provide relevant information for auditor, as requested
List staff annual salaries