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Executive Assistant

Peel HR

دسمبر ۲۲, ۲۰۲۳ شائع ہوئی 713 نے دیکھا

PKR. 40,000 - 50,000/Month

As an Executive Assistant, you will play a crucial role in supporting the company's executive team by efficiently managing their schedules, handling recruitment processes, and ensuring seamless communication within the organization. This position requires a proactive and organized individual who can handle multiple tasks with a high level of discretion and professionalism.

Responsibilities:

Schedule Management:

Coordinate and manage the daily schedules of the company's executives.
Prioritize and organize meetings, appointments, and travel arrangements to optimize time management.
Anticipate scheduling conflicts and proactively resolve them.

Recruitment:

Collaborate with hiring managers to understand staffing needs and requirements.
Source, screen, and recruit candidates for various positions within the company.
Conduct initial candidate assessments and present qualified candidates to the hiring managers.
Schedule and coordinate interviews with executives, ensuring a smooth and efficient process.

Communication:

Serve as a liaison between executives and internal/external stakeholders.
Handle phone calls, emails, and other communications with professionalism and confidentiality.
Draft and edit correspondence, memos, and other documents on behalf of executives.

Administrative Support:

Perform general administrative tasks, including filing, data entry, and maintaining records.
Prepare reports, presentations, and documents as needed.
Manage office supplies and assist in maintaining an organized office environment.

Confidentiality:

Handle sensitive information with the utmost confidentiality and discretion.
Ensure compliance with company policies and legal requirements regarding data protection.

Qualifications:

Bachelor's degree in Business Administration, Human Resources, or a related field preferred.
Proven experience as an executive assistant or personal assistant.
Strong organizational and time-management skills.
Excellent communication and interpersonal abilities.
Familiarity with recruitment processes and interviewing techniques.
Proficient in Microsoft Office Suite and other relevant software.

Key Competencies:

Attention to detail and accuracy.
Proactive problem-solving skills.
Ability to multitask and prioritize effectively.
Strong interpersonal and communication skills.
Adaptability to a dynamic work environment.

Note: This job description is a general outline of the duties and responsibilities commonly associated with the position of an Executive Personal Assistant. Specific tasks and responsibilities may vary depending on the organization's needs.