Director Administration

Nai Zindagi

جولائی ۱۲, ۲۰۲۴ شائع ہوئی 4236 نے دیکھا Report Job

PKR. 300,000 - 350,000/Month

The Director Administration is expected and required to:

Provide coaching and guidance to ensure maximum efficiency.
Ensure the smooth and adequate flow of information within the organization.
Monitor costs and expenses to assist in administrative budget preparation.
Oversee facilities services and repair & maintenance of machinery/equipment.
Oversee all the insurance claims of office vehicles, theft or accidental cases and correspond with CoPC sites and SRs site offices for necessary documents.
Responsible for In-house/ outside workshop, training and meeting arrangements.
Liaison between PR & SR office regarding requests for repair and maintenance of assets.
Reconcile inter-office vouchers to confirm the accuracy of accounts.
Verify that claims submitted by the employee are according to the travel policy and ensure that the advance taken by the employee is appropriately adjusted against expenses.
Undertake all the work related to the purchase of furniture, fixtures, office equipment, air conditioners, etc.
Maintain PRF (Purchase Request Form), RFQs are raised for all the goods procured & GRN (Good Received Notes) maintained for all purchases.
Prepare bids tabulation and ensure quality and quantity of goods before receiving and checking invoices from the suppliers and initiating payment requests.
Negotiate contracts with suppliers & perform cost analyses and suggesting areas for improvement.
Preparation & issuance of Purchase orders to suppliers.
To propose the list of Tenderers and Suppliers.
Maintain and monitor the key inventory system, record storage, and custodial supply inventory.
Arrange logistics and distribution of supplies/items procured under the Global Fund Grant to selected Sub-Recipients in selected cities Via Warehouse.
Making decisions with minimal guidance in accordance with policies and established procedures.
Having experience in administrative operations, process improvements and management.
Ability to lead and manage a team, providing direction, support, and fostering a collaborative work environment.
Overseeing administrative operations, including facilities management, office supplies procurement, vendor management, and travel coordination.
Budget development and financial management, including expense tracking, cost analysis, and resource allocation.
Knowledge of contract negotiation, vendor selection, and management to ensure compliance, cost-effectiveness, and service delivery.
Excellent verbal and written communication skills to effectively interact with internal and external stakeholders, including senior management, staff, and external partners.
Analyze complex issues, make informed decisions, and implement effective solutions in a timely manner.
Strong collaboration skills to work effectively with cross-functional teams, senior leadership, and external stakeholders.

مہارتیں

Leadership Skills Collaboration Skills Team Coordination Japanese Teaching

نوکری کی تفصیلات

صنعت:

غیر سرکاری تنظیم / سماجی خدمات

شعبہِ افعال:

انتظامیہ

کل عہدے:

1 اشاعت

نوکری کی شفٹ:

پہلا پہر

نوکری کی قسم:

مستقل

نوکری کا مقام:

اسلام آباد, پاکستان

جنس:

کوئی ترجیح نہیں

کم از کم تعلیم:

ماسٹرز

ڈگری کا عنوان:

A minimium of a Masters degree in Business Administration, Management, or an equivalent level of qualification. Professional certifications/diplomas would be an added advantage.

کیریئر کی سطح:

تجربہ کار پیشہ ور

کم از کم تجربہ:

10 سال (Atleast 10 years of experience in administrative roles and atleast 03 years of experience as a Head of Administration.)

اس سے پہلے درخواست دیجیۓ:

اگست ۱۲, ۲۰۲۴

تاریخِ اِشاعت:

جولائی ۱۲, ۲۰۲۴

Nai Zindagi

غیر سرکاری تنظیم / سماجی خدمات · 51-100 ملازمین - اسلام آباد

پیروی کریں

Since 1990 Nai Zindagi has been working with disfranchised groups of people affected by the use of drugs and associated harms to help them move from margins of society to center stage. Often people affected by poverty, social injustice, criminalization and stigma use drugs to cope with the harsh realities of life they are confronted with every day. Increasingly larger numbers of people now inject drugs and share syringes/needles resulting in sporadic epidemics of HIV/AIDS in different cities of the country. We believe in reaching out to the affected and often hidden communities and engaging them actively in developing strategies and programs that best meet their needs and are appropriate to their environment. We would encourage you to explore our web site to know more about the nature of our work and how you can help us reach out and support more people.