Senior Deputy Manager Finance

Duties and Area of Finance:

• Liaising with managerial staff and other colleagues.
• Responsible to coordinate with partners on all financial matters and ensure the effective work collaboration which includes partner financial reports, checking of vouchers, fund request, and all other relevant monetary compliance matters
• Ensure the proper monitoring of cost control of contractual and non-contractual part.
• Assist in the project’s (annual/monthly) financial planning, monthly forecasting.
• To manage daily cash flow.
• Provide necessary data to monitor the cash-flow situation and plan the project’s (annual/monthly) finances
• Assist in monitoring expenditures/costs (cost type and cost category) with regard to the budget
• Prepare the necessary documentation for banking transactions (deposit cash or cheque, cash cheques, collect monthly bank statement etc.)
• Vouchers for bank payments, p-files for cash payments
• To independently prepare all cash books, cash boxes and necessary documents for cash reconciliation on last working day of every month
• To verify IPs booking and voucher check by cashier (sample check of correctness of vouchers, including supporting documents (validity, completeness, accuracy)
• Create end of month reports, check balances at the end of the month & ensure timely submission of the accounting data
• Monitor expenditures/costs (cost type and cost category) with regard to the budgets
• Advise & support project field staff in all finance related matters
• Check funds at the bank/cash and supervise the cashier/finance assistant for fund transfers from the Country Office
• Check requests for funds before realization and sign money withdrawal form from bank
• Prepare annual account documents in cooperation with the Country Office
• Review and authorize overtime payments to support staff field office.
• Provide necessary reports for internal controlling (FP cost control) to the relevant Project Coordinator and on request by senior management
• Coordinate with and assist the finance assistant to take care of assigned project partner organization’s finance administration (check funds requests, financial reports & audit reports) & submit the same to the Country Office
• Report immediately all problems involving finance & regulations to the Head of Finance, to the relevant Project Coordinator, and if necessary, to senior management
• Maintain all records and files related to the project’s accounting & finances.
• Supervision of social security (EOBI) and tax payments of field office.

Duties and Area of Internal Auditor:

• Perform and control the full audit cycle including risk management and control management over operations’ effectiveness, financial reliability, and compliance with all applicable directives and regulations
• Determine internal audit scope and develop annual plans
• Obtain, analyze and evaluate accounting documentation, previous reports, data, flowcharts etc
• Prepare and present reports that reflect the audit’s results and document the process
• Act as an objective source of independent advice to ensure validity, legality and goal achievement
• Identify loopholes and recommend risk aversion measures and cost savings
• Maintain open communication with management and the audit committee
• Document process and prepare audit findings memorandum
• Conduct follow up audits to monitor management’s interventions
• Engage to continuous knowledge development regarding the sector’s rules, regulations, best practices, tools, techniques and performance standards

Other:

• Coordinate taxation management with tax consultant/local authorities for annual consolidated reporting and all other tax related issues.
• Any other task assigned by the project leader Coordination and support for the preparation of budgets for new project proposals.
• Visits to Partner offices and coordination as per Country Office requirements

Professional Requirements·

• Quality Management - Looks for ways to improve and promote quality
• Demonstrates accuracy and thoroughness.
• Dependability - Follows instructions, responds to management direction
• Takes responsibility for own actions
• Keeps commitments
• Commits to long hours of work when necessary to reach goals
• Completes tasks on time or notifies appropriate person with an alternate plan.

Computer Skills

• To perform this job successfully, an individual should have extensive knowledge of Microsoft Word; Excel; accounting software; payroll systems.
• Experience in Supervising the staff is desirable
• Good communication skills both verbal and written in English and Urdu (mandatory)
• Experience in developing budgets, tracking budget expenses, accounting, reporting and coordination skills are highly desirable.

Tasks

Bookkeeping, Voucher Management, Planning Budgeting & Forecasting, Payroll Processing, Continuous Controls Monitoring