Project Development Intern

Assignment:

The Project Development (PD) Intern works under the direct supervision of the Senior Program Development Officers and is responsible to support the Deputy Country Director as well as all PD Officers as requested in all Project Development matters for the Islamabad office and areas according to Acted guidelines.

The Project Development department supports the successful operations in Acted Pakistan through three core roles:

• Coordination – developing and maintaining timely, accurate and effective mechanisms internal and external liaison, reporting and follow up including advocacy;
• Communication – leading the creation, collation and publishing of articles, posters, leaflets and other materials for external communications in line with donor and HQ requirements;
• Project development and management – organizing proposal development and submission, internal project coordination and donor reporting as per contractual requirements.

Responsibilities:

The Project Development Intern role is an entry level position within the department with a view to developing a suitable candidate to progress into the Project Development Assistant role. The candidate would be expected to progressively take support functions including, but not limited, to:

Coordination:

• Scheduling and recording minutes for the weekly coordination meetings at the Islamabad base;
• Scheduling and recording minutes for the quarterly coordination meetings at the Islamabad base;
• Prepare cluster and other external reporting.
• Join ad hoc meetings, prepare and timely share meeting minutes.

Communication:

• Develop project fact sheets, sector leaflets, etc.
• Develop weekly flash news for the Acted global website;
• Develop monthly articles for the Acted global newsletter;
• Prepare leaflets and posters for each project in Pakistan;
• Edit as well as directly prepare case stories and photographs of beneficiaries for external sharing;
• Ensure visibility of projects within all Acted Pakistan offices.

Project development and management:

• Prepare donor reporting;
• Conduct research for new projects;
• Support preparation of proposals;
• Organize PD filing and records in soft and hard copy
• Support tracking and search for Call for Proposals
• Prepare a donor mapping

Experience:

• Excellent computer skills (Windows, Word, Excel, e-mail).
• Advance level proficiency in verbal and written communication in English
• Excellent influencing and communication skills
• Personal qualities
• Ability to organize own work to meet deadlines
• Accuracy and attention to detail
• Demonstrate enthusiasm and a willingness and interest in learning new skills
• Adaptable to change
• Ability to work both independently and in a team
• Discretion in handling confidential issues
• High level of integrity.

PSEAH Obligation:

Acted has zero tolerance approach on PSEAH matters and as an Acted employee It is my utmost duty to ensure full compliance of PSEAH policies in Acted and outside Acted as well. I will not engage in any PSEAH violations and will ensure team working under my supervision will also follow the same protocols. I shall not be involved in any sexual exploitation or abuse. I shall ensure to comply with the highest standards of moral and ethical conduct. Any incident of SEA shall be reported to Acted. Any failure by myside to take preventive measures against sexual exploitation or abuse, or to investigate allegations or take corrective action, shall constitute grounds for termination of the Agreement.

For the purposes hereof, the following definitions shall be used.

Sexual exploitation means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another.

Sexual abuse means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions

Note: “Acted is committed to protecting beneficiaries and staff within our programs from sexual exploitation and abuse (SEA). Acted has a Code of Conduct and organizational policies, which outline the expected behavior of all staff, consultants and other stakeholders and reminds Acted’s zero-tolerance approach. Any candidate offered a job with Acted will sign those documents as part of their work contract and is expected to abide by them.” “Acted is commitment to zero tolerance to all forms of violence against children, beneficiaries and staff. Acted is equal opportunity employers. Females and minorities are encouraged to apply. Candidates with disabilities are encouraged to apply. Final selection will be based on security clearance of the candidate.”